Share the file internally and externally

Office Training Center > Office 365 Scenario-based Training > Anywhere access and file-sharing with OneDrive for Business

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When you want to share files with teammates, stakeholders, and external partners, you often start with OneDrive for Business, which is better for light sharing with a few people. Alternatively, you can use a team site document library, which is better for wider review and easier distribution.

Note:  Your Office 365 Admin must enable external sharing on your site. For more information, see Share sites with external users.

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Try it!

  1. In OneDrive for Business, click Open menu (…) next to the document you want to share, and then click Share.

    The OneDrive for Business Share command
  2. In the Share dialog box, click Invite people, and then type the names of the people you want to invite.

    The OneDrive for Business Invite People tab
  3. Select the permission Can edit, and type a brief email message.

    Note:  The email will include a link to the shared document.

  4. Click Share.

Specific "how to" instructions for your device

  1. If necessary, Install and set up Office on an Android with Office 365.

  2. In the app list, tap OneDrive The OneDrive App icon .

  3. Find the document you want to share, tap and hold the file until a check box appears, and then tap Share.

  4. Tap Invite People.

  5. Enter the email addresses you want or select people from Recent contacts.

  6. To enable people to make changes, check Allow editing.

  7. Tap Send. Send share invitation

    The recipients get an email message with a link to the document.

  1. If necessary, install and set up OneDrive

  2. In the app list, tap OneDrive The OneDrive App icon .

  3. Find the document you want to share, tap and hold the file until a check box appears, then tap Share Share icon .

  4. Tap Invite People.

  5. In the Invite people panel, at Share with, enter the email addresses you want, or tap Plus New document icon to select people from your contact list.

  6. To enable people to make changes, check Allow editing.

  7. Tap Add.

    The recipients get an email message with a link to the document.

  1. If necessary, install OneDrive on your Windows Phone.

  2. In the App list, tap OneDrive The OneDrive App icon .

  3. To set up your OneDrive for Business account, tap the App Menu The App menu , tap Add Account, and then follow the instructions.

  4. In any of the OneDrive for Business views, press and hold the file to select it, and then tap Share The Share icon .

  5. Tap invite people.

  6. Type a name or email address.

  7. To choose a phone contact, tap Plus New document icon .

  8. To enable editing, click Allow editing.

  9. To finish, tap Check The Check icon .

Additional resources

For more information, see the following:

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