Share or co-author a presentation in PowerPoint 2016 for Mac

You can share or co-author a presentation in PowerPoint 2016 for Mac. If you allow others to edit your presentation, changes they make will be merged into the original presentation. If you want to share your presentation, you can:

  • Invite people to view or edit the file located in the cloud, like your OneDrive.

  • Send a link to your file saved to the cloud.

  • Send a copy of the file as an email attachment.

Note: If you're looking for information about saving a presentation in JPEG or PDF format, see File formats for saving and exporting presentations in PowerPoint 2016 for Mac.

Invite people to view or edit your presentation

Save your file to the cloud and then invite people to view or edit it. That way, whenever you update your file, everyone you share with will have the latest version.

  1. In the upper right corner, click the Share icon and then click Invite People.

    PPT for Mac Share

    If the file is on your device, you'll be asked to upload the file to the cloud first.

    PPT for Mac Save to Cloud

  2. Invite users by adding their email addresses to the invite field. When adding names for the first time, PowerPoint will prompt to access your Contacts.

  3. To allow your users to edit the file, click the Can Edit check box. Add any comments in the comments field and click Share.

    PPT for Mac Share Invite

    The recipients receive an email with a link to the shared file.

Share a link to your presentation

You can copy the link to your presentation and paste it in another shared file or email to the recipients.

  1. In the upper right corner, click the Share icon and then click Copy Link.

    PPT for Mac Share Copy Link

    If the file is on your device, you'll be asked to upload the file to the cloud first.

    PPT for Mac Save to Cloud

  2. Paste the link wherever you need.

Send your presentation as an email attachment

If you don't want to save your file to the cloud, you can share it as an email attachment.

  1. In the upper right corner, click the Share icon and then click Send Attachment.

    PPT for Mac Send Attachment

  2. Click Presentation or PDF.

    PPT for Mac Share Email Options

  3. PowerPoint will open your email application and attach your file to a new message. Just fill in the details, like email addresses and a short message, and click Send.

Related information

File formats for saving and exporting presentations in PowerPoint 2016 for Mac

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