Sending a message

You can send a message to any contact. You can also start an Office Communicator conversation with any contact who is running Office Communicator.

Starting a new message

Do any of the following to start a new message:

  • Right-click any contact in your contact list in the Launchbar or in a member list in a Groove workspace, and then click Send Member Message.

  • To start a new message addressed to all members of a Groove workspace, click the Workspace tab, click Send Member Message, and then click Send Member Message to All Members.

    Alternatively, right-click the workspace in the Launchbar, and then click Send Message to Members...

  • From Message History, click the New Message icon.

Addressing a message

Complete addressing information (if not already complete) as follows:

  • From. The "From" text box automatically contains your display name (identity).

  • To. The "To" drop-down menu includes all currently "known" contacts: this includes contacts you have added to your contact list in the Launchbar, as well as any contacts who are members in one of your workspaces. Click More to open the Add Recipients dialog box in which you can search for and add other contacts.

Adding message content

You can add text with rich-text features, and attach files to a message.

  • Message. Type the message text. Right-click to see formatting options. Click Check Spelling to check spelling in the text editor.

  • File button. Click to browse and select files to attach and send with the message. The name and size (in bytes) of files you select displays in the Attachments list box.

    Note: The total size of all attachments in one message may not exceed 25 MB.

Sending the message

Click Send to send the message. Alerts display above the taskbar icon to inform you about the delivery status of the message.

Alert

Meaning

Message to "sender ": Waiting to send...

SharePoint Workspace cannot yet send the message. The sender's computer may be offline or may not currently have a live network or relay service connection.

Message to "sender ": Sending...

SharePoint Workspace is sending the message either to the recipient's computer or to the relay service (if the recipient's computer is offline).

Message to "sender ": Sent, waiting for delivery...

The message left the sender's computer and will get delivered if the recipient is online. If the recipient is offline, the message is routed to the relay service.

Message to "sender ": Delivered...

The message has reached the recipient's computer.

Message to "sender ": Opened

The recipient has opened the message.

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