Send and receive messages

Send files with messages

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Send a file with your email message by adding an attachment.

Add an attachment
  1. Select Home >New Email.

    Or, for an existing email, select Reply/Reply All or Forward.

  2. Select Home >Attach File, and choose an option:

    • Recent items - select a file from the list of the files you have saved or worked with recently. These files could be saved locally, or they might exist on internal network locations and Group Files.

    • Browse Web Locations - select files from OneDrive, SharePoint sites, or Group Files that you have accessed earlier.

      Note: By default, recipients have permission to edit the attachment, but you can override this before sending the attachment. To change the permissions, see Manage the items attached to an email.

    • Browse This PC - select a file from your local computer.

    • Outlook Item - attach an email message as text or as an attachment.

    • Business Card - attach an electronic business card to the message.

    • Calendar - insert a calendar, with specific date range and other details.

    • Signature - add your signature to the message.

  3. To attach an item, select Attach Item, and then select one of the following options:

  4. You can see the size of an attached file and its name if you hover your mouse cursor over it. If you want to remove an attached file, select the down arrow, and then select Remove Attachment in the drop-down list.

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Attach a file to an email in Outlook 2016 for Windows

You can also send an attachment.

To send an attachment, I'm going to change back to the Home ribbon tab at the top of the screen and click New Email.

Fill the contents of your email as normal, choose a recipient, type in a Subject, and place your cursor in the body field.

You can type some text about that attachment, and then, from the top ribbon tab, click Attach File.

Some recent items will come up.

These are items that you worked with recently on your computer.

You can also choose Browse Web Locations to find a file that's stored on a OneDrive server, or a SharePoint server.

Or you can choose Browse This PC to find a file that's located on your PC.

You can navigate through your computer's file system, find something, click on it, and then select Insert on the bottom right-hand side of the screen.

The attachment gets inserted into your computer.

You can see how big it is, and you can see the title of it if you hover your mouse over it.

If at anytime you decide you don't want to attach a file, you can simply click on the down arrow and choose Remove Attachment.

This will remove it from the message.

You can attach more than one item by going through and doing it again or going back and attaching a different item if you got the wrong one the first time.

I'm going to close out of this by clicking the X in the top righthand side, and in the Want to save your changes dialog, I'll select No.

That's how easy it is to work attachments in Outlook.

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