Send an instant message or other communication

Which Office program are you using?

Word

PowerPoint

Word

The Communicator contact card provides details about the contact’s online status and his or her availability based on calendar information. It also provides a starting point for connecting with a contact. For example, you can start an instant messaging session, call the contact, schedule a meeting, or e-mail the contact. You can view the contact card for someone in your organization when you simultaneously edit a document by using Word or PowerPoint. For more information about how to simultaneously edit a document, see Simultaneously edit a document with other authors   .

  1. From SharePoint or Windows Live OneDrive, open a document that someone else is working on.

    Note: You can open the document from your browser or from Office for Mac.

  2. On the View menu, click Print Layout.

  3. Do one of the following:

To

Do this

See who is editing anywhere in the document

On the status bar at the bottom of the window, click the numbered icon  Collaboration Bar presence icon .

See who is editing a specific paragraph

In the document, click the icon next to the paragraph.

Presense icon

  1. To send a communication to someone, click the person in the list, and then click either Send an instant message or Send mail.

    Note: To see the contact card of the person in the list, the contact must be signed in to Communicator.

See also

Simultaneously edit a document with other authors

PowerPoint

The Communicator contact card provides details about the contact’s online status and his or her availability based on calendar information. It also provides a starting point for connecting with a contact. For example, you can start an instant messaging session, call the contact, schedule a meeting, or e-mail the contact. You can view the contact card for someone in your organization when you simultaneously edit a document by using Word or PowerPoint. For more information about how to simultaneously edit a document, see   Simultaneously edit a presentation with other authors.

  1. From SharePoint or Windows Live OneDrive, open a document that someone else is working on.

    Note: You can open the document from your browser or from Office for Mac.

  2. On the View menu, click Normal.

  3. Do one of the following:

To

Do this

See who is editing anywhere in the presentation

On the status bar at the bottom of the window, click the numbered icon  Collaboration Bar presence icon .

See who is editing a specific slide

In the navigation pane, click the icon Collaboration slide presence  next to the slide.

  1. To send a communication to someone, click the person in the list, and then click either Send an instant message or Send mail.

    Note: To see the contact card of the person in the list, the contact must be signed in to Communicator.

See also

Simultaneously edit a presentation with other authors

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