Save a presentation using a screen reader

In PowerPoint 2016, you can save your desktop presentation to a local drive (such as your laptop), a network location, a CD, a DVD, or a flash drive. You can also save it as a different file format or save it in an earlier version of PowerPoint.

Note: This topic assumes that JAWS users have turned off the Virtual Ribbon Menu feature.

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Save your presentation file

Save your presentation in a different file format

Save your presentation in an earlier version of PowerPoint

Save your presentation file

Follow these steps to name and save your presentation file using the default file type, which is PowerPoint Presentation (*.pptx).

  1. To open the Save As dialog box and browse through your drives and folders, press Alt+F, A, and then O. You hear “Save As dialog.”

    Tip: To save your presentation to a web location, read Save and share a presentation to OneDrive.

  2. To navigate to the list of drives and folders, press the Tab key to move through the dialog box until you hear “Tree view.” (In Narrator, you hear the name of the folder and something like “Eight of eight collapsed.”)

  3. To find the drive or folder where you want to save your presentation, move through the list by pressing the Down Arrow key or Up Arrow key.

  4. To select the drive or folder, press Enter.

  5. To move the focus to the folders and files within the selected drive or folder, press the Tab key.

  6. To browse through the contents of the selected location, press the Down Arrow key or Up Arrow key. To open a folder, press Enter.

  7. After you choose the location you want, press the Tab key to move to the File name box.

  8. To save your presentation, type the file name you want and press Enter. The Save As dialog box closes.

To save new changes to a file that’s already been saved in the correct location with the name you want, press Ctrl+S.

Save your presentation in a different file format

You have many file format options to choose from for saving a presentation. Follow these steps:

  1. To open the Save As dialog box, press Alt+F, A, and then O.

  2. If necessary, navigate to the location and name the file. To learn how, see Save your presentation file.

  3. Tab to the Save as type combo box.

  4. To move through the list of file formats, press the Up Arrow key or Down Arrow key. To select a file format, press Enter.

    Tip: To move quickly to a specific file format name, type the first letter of that name. For example, repeatedly typing the letter O moves through the list of all file formats that begin with the letter O, like Office Theme, Outline/RTF, and OpenDocument Presentation.

  5. To save the file in the selected file format, press Enter. The Save As dialog box closes.

Note: For more details about saving a file in PDF (.pdf) or XPS (.xps) file format, read Save as PDF or Save as XPS.

Save your presentation file in an earlier version of PowerPoint

PowerPoint 2016 uses an XML-based .pptx file format that was introduced in the Office 2007 release. With this format, files can be opened in earlier versions of PowerPoint, including PowerPoint 2010 and PowerPoint 2007, without special add-ins or loss of functionality. For more information, read Open XML Formats and file name extensions and Check whether a PowerPoint presentation can open with PowerPoint 2003 or earlier.

Follow these steps to save your presentation in a format compatible with an earlier version of PowerPoint:

  1. To open the Save As dialog box, press Alt+F, A, and then O.

  2. If necessary, navigate to the location and name the file.

  3. Press the Tab key to move to the Save as type combo box. The default file type is PowerPoint Presentation (*.pptx).

    Tip: When you open the Save As dialog box, the focus is in the File name box. If the file is already in the location you want, press the Tab key to move to the Save as type combo box,.

  4. To move quickly to the various PowerPoint file formats, repeatedly press the letter P.

  5. When you hear “PowerPoint 97-2003 Presentation (.ppt),” that file format is selected.

  6. To save your file in the earlier version of PowerPoint, press Enter.

More information

Use keyboard shortcuts to create your presentation

Use keyboard shortcuts to deliver your presentation

Use keyboard shortcuts in the Help window

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