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Favorites is located at the top of the folder pane in Outlook and contains shortcuts to your frequently used folders. By default, Inbox and Deleted Items are included in the list. 

Note: If you're using Outlook for Mac, see Use the Favorites folder in Outlook for Mac.

Note: If the steps under this New Outlook tab don't work, you may not be using new Outlook for Windows yet. Select Classic Outlook and follow those steps instead.

In this section, learn how to  

Hide or show favorites

If you want more room in the folder pane, you can select choose to collapse or hide it entirely.

To hide Favorites:

Select Mail, and on the folder pane, right-click Favorites and select Hide favorites.

Screenshot showing Favorites drop down list with choices to Add or Hide favorites

To show Favorites: 

Select View, and in the Layout group, select Folder pane > Show favorites.

...

Add or remove folders, people, and other items 

You can manage Favorites by adding or removing folders, People, categories, or other items.

To add an item:

  1. Right-click Favorites in the folder pane and select Add favorite.

  2. Search for what you want by name and then select it, or you can choose an item from the suggested list.

    Screenshot of adding a new favorite in Outlook

    By default, when you add a Favorite, it's added to the bottom of the list. To rearrange the order, drag and drop the folder or item.

    Tip: You can add more than folders to your favorites. For example, you can add messages from a contact, categorized messages, flagged messages, or all unread messages. 

To remove an item:

Right-click the name of the item you want to remove from the list and select Remove from Favorites.

Important: Removing a folder or item from Favorites doesn't delete it, it only deletes the shortcut. The original folder in the folder list remains. However, if you right-click the folder and select Empty folder all the items in the folder and its contents will be removed from Outlook.

Other tips

Even if previously hidden, a Favorites item will reappear in the Favorites list when you do either of the following: 

  • When you select a folder to view messages in that folder, at the top of the message list, the title of the folder appears along with a star. If the star icon is filled in, this folder is already included in your Favorites. If only the outline of the star is shown, it means the folder isn't in your Favorites list. To add it to your Favorites, select the star to fill it in.

    Screenshot with arrow pointing to title of folder from the Message pane header
     

  • From the folder pane, right-click a folder and select Add to Favorites

    ...

There are several ways to add or remove folders to Favorites. Pick the way that’s most convenient for you.

  • Click a folder and drag it to Favorites. (You can’t remove a folder this way.)

  • Right-click the folder you want to add or remove, and then click Show in Favorites or Remove from Favorites.

  • In the Folder Pane, click the folder you want to add, and then click Folder. In the Favorites group, click Show in Favorites. The ribbon command is highlighted when the selected folder appears in Favorites.

  • If Favorites is hidden and you want to show it, select View, and in the Layout group, select Folder pane > Favorites.

    Screenshot of how to unhide Favorites in the Folder Pane

When a folder is added to Favorites, it’s a shortcut to the folder. The actual folder and its content remains at the original location in the folder list. Removing a folder from Favorites doesn’t delete the folder or contents—it removes only the shortcut that appears in Favorites.

By default, when a folder is added to Favorites, it appears at the bottom of the list. To re-arrange the folders, drag the folder to the new position in the Favorites list.

Important: Ensure you remove folders from the Favorites instead of deleting them. When you remove a folder from Favorites, the original folder in the folder list remains. Deleting a folder from Favorites deletes the folder and its contents from Outlook.

See also

Use the Favorites folder in Outlook for Mac

Add frequently used folders and groups to Favorites in Outlook mobile

Get started with the new Outlook for Windows

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