Record your slide show in PowerPoint 2016 for Mac

If you have a headset or microphone and speakers you can record a PowerPoint presentation and capture the voice narration, timing between slides, and ink and pointer gestures. Once you have a recorded version you like, others can view the presentation exactly as you intended. Click the Slide Show tab to get started.

In this article:

  • Prepare to record

  • Record your slide show

  • Set playback options

Prepare to record

To begin, open the presentation you want and click the Slide Show tab.

Tip: If your presentation has a lot of slides, you might find it more convenient to work in Slide Sorter view. Click View > Slide Sorter to try it out.

Here are some things to check before you begin recording:

  • If you want to record only part of your slide deck, do one of the following before you begin:

    • Select the slides you don't want to include, and click Hide Slide.


    • Click Custom Show > Custom Slide Show > + (add).

      Select Hide Slide or Custom Show to record a subset of slides
  • Use the Rehearse button to change the timing between slides without affecting the narration or gestures you've already recorded.

    Try out different timing between slides with the Rehearse button
  • Make sure your microphone is set up correctly. On the Mac, go to System Preferences > Sound.

  • Print this list of keyboard shortcuts to refer to while you're recording.


    Keyboard Shortcut

    Advance to the next slide or animation

    Right Arrow
    Down Arrow
    Page Down

    Return to the previous slide or animation:

    Left Arrow
    Up Arrow
    Page Up

    Go a specific slide

    Slide number + Enter

    Toggle screen blackout

    . (period)

    Toggle screen whiteout

    , (comma)

    Stop/Restart automatic show:


    End slide show

    Command+. (period)

    Erase drawing on screen


    Go to next slide if hidden


    Change pointer to pen


    Change pointer to arrow


    Hide arrow on mouse move


    Shortcut menu


    Advance on mouse click (rehearsing only)


Record your slide show

To start recording:

  1. If you want to add narration or commentary to the slide show, make sure your microphone is set up and working.

  2. Click the Slide Show tab, select the slide where you want the recording to begin, and then click Record Slide Show.

    Click Record Slide Show to start recording
  3. During recording, use Ctrl+click to access the recording commands that let you navigate through the slides, change cursors, or trigger screen blackouts or whiteouts.

    Control-click to see a list commands while you're recording
  4. Click End Show to stop recording.

  5. A Save dialog appears. Click Yes to save your recording, or No if you want to record it again.

    Important: Recording a slide show overwrites anything you've previously recorded. If you want to record another slide show with the same set of slides, save your PowerPoint file with a different name.

  6. Click Play from Start to preview your recording.

Set recording options

When you've finished recording and are ready to distribute the presentation, click Set up Slide Show and choose the options that are right for your audience.

Set the show type and other options before you distribute the show
  • Show type    Show full screen or windowed.

  • Show options    Turn off narration or transitions.

  • Slides    Choose a subset of slides, or a Custom show if you've set one up.

  • Advance slides    Set up this version of the slide show so someone can page through it manually.

Related information

Add, edit, or remove transitions between slides in PowerPoint 2016 for Mac

View your speaker notes as you deliver your slide show in PowerPoint 2016 for Mac

Add audio to your slide show in PowerPoint 2016 for Mac

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