Promote sites on the Sites page

Every organization has internal sites that are particularly important to employees and management. These might include: team sites, where project documents and job aids are shared; communities, where employees discuss common interests; or the public website, where site authors can queue updates for publishing.

SharePoint Online enables you to give these sites prominent exposure so users can find and access them quickly whenever they click Sites in the navigation.

SharePoint administrators manage promoted sites using the Manage link on the Sites page. Here’s an example of a Sites page where three sites—Communities, Team Site, and Public site—are being promoted:

Example of the Sites page with 3 promoted sites

While it’s possible to promote numerous sites, the benefit of site promotion begins to diminish after four or five because the site tiles overflow onto additional pages. When that happens, a scroll bar appears and users must scroll through all promoted sites to find the one they want. Here’s an example of a page with more than six sites being promoted:

Example of the Sites page with 6 promoted sites and a scroll bar

Because too many promoted sites can decrease user efficiency, we recommended limiting promoted sites to the number that will fit on one page.

Note: The SharePoint Online Public Website information in this article applies only if your organization purchased Office 365 prior to March 9, 2015. If you purchased Office 365 after March 9, 2015, use an Office 365 website hosting partner.

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Promote a site

By default, the public website and team site are promoted by default. Any other sites must be added manually. When you’re ready to promote one or more sites, follow the steps below.

Note:  You must be a SharePoint admin or have global admin rights to promote sites.

  1. Click Sites in the top menu bar.
    Menu bar with Sites link highlighted

  2. Click the Manage link.

    Example of the Sites page with the Manage link highlighted

  3. Click Add a promoted site.

  4. In the dialog box, type a title and URL for the site. The title appears in the band across the bottom of the tile and in the hover text. If you want to provide more information and a custom background image, type a description and image URL. The image must be available from your images library.

  5. Click Save changes.

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Edit the public site

The public site tile is preconfigured to point to your live site. If you would prefer that the link point to an editable version of the site, click the tile, replace the URL in Link Location with one that looks like this: https://<yourdomain>.sharepoint.com/Pages/Forms/AllItems.aspx . Save the changes, and the tile will now take you to an editable version of the public site. Note that only those users with permission to edit the live site will be able to follow the link.

If you want to edit a public website created in a previous version of SharePoint Online, see How to edit your existing public website in Office 365 for instructions.

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Manage promoted sites

Once sites are promoted, you can add, remove, or update tiles at any time.

Note:  You must be a SharePoint admin or have global admin rights to manage promoted sites.

Remove a promoted site tile

  1. Click Sites in the top menu bar.

  2. Click the Manage link.

  3. Click the tile you want to remove.

  4. In the dialog box, click Remove link.

  5. Click OK to confirm. Removing the tile means the site will no longer be promoted. The site itself remains intact.

Edit a promoted site tile

  1. Click Sites in the top menu bar.

  2. Click the Manage link.

  3. Click the tile you want to edit.

  4. In the dialog box, update the title, link location, description, and/or background image location.

  5. Click Save changes.

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