Printing in PowerPoint

A Green Idea... Green Idea   

Before printing slides or handouts, consider placing the presentation in a shared location. Just prior to the delivery time, advise viewers of the location and those who require hard copies, can print and bring them to the presentation delivery meeting. This can help to conserve paper and printer ink.

And, before printing notes pages, consider viewing your notes in Presenter View. You can view your notes as you deliver your presentation on a second monitor, and this will help to conserve paper and printer ink. For more information, see View your speaker notes privately while delivering a presentation on multiple monitors.

If you want to

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Print in color/grayscale or black and white and to set the slide size and orientation for printing

Print your slides

Arrange and apply formatting to content in a handout, and to print the handout

Create and print handouts

Create notes pages, create more space for your notes, add art or formatting to all notes pages, display notes on a Web page, and print notes pages with and without slide thumbnails

Create and print notes pages

Create, view, or print a presentation in Outline view

Create and print a presentation in Outline view

Set properties and then print a presentation in black and white or grayscale

Print a presentation in black and white or grayscale

Preview a presentation before printing it

Preview a page before printing

Set the Print settings, on the Advanced tab in the PowerPoint Options dialog box.

Note: To locate the Print settings in the Advanced tab dialog box, click the Microsoft Office Button Office button image , click PowerPoint Options, click Advanced, and then scroll down to Print.

PowerPoint Options (Advanced)

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