Print your slides using a screen reader in PowerPoint Online

You can print slides in PowerPoint Online with just the keyboard and a screen reader, from either Reading view or Editing view.

Notes: 

  • This topic assumes that JAWS users have turned off the Virtual Ribbon Menu feature. When you use PowerPoint Online, we recommend that you use Internet Explorer as your browser.

  • PowerPoint Online is a web-based application, so the keyboard shortcuts and navigation may be different from those in PowerPoint 2016. Learn more in Accessibility features in PowerPoint Online.

Print slides from Reading view

  1. Open your presentation, and press Ctrl+F6 until you hear “Edit Presentation button menu.” (In Narrator, you hear “Edit Presentation button.”) Press the Tab key until you hear “Print to PDF button,” and then press Enter.

  2. PowerPoint places the focus in the Microsoft PowerPoint Online dialog box, and you hear “Click here to view the PDF of your document.” Press Enter.

  3. PowerPoint opens the Print dialog box and places the focus in the Printer list. You hear “New tab page, visited Print dialog,” which indicates that a new browser tab displaying the Print dialog box has opened. (In Narrator, you hear “Print dialog” and the name of the selected printer.) To select a printer, in the Printer list, use the Up Arrow and Down Arrow keys to choose a printer. Press the Tab key until you hear “Print button,” and then press Enter.

Print slides from Editing view

  1. Open your presentation. To move to the ribbon tabs, press Ctrl+F6. You hear “Home tab.”

  2. Press the Tab key or the Shift+Tab key until you hear “File button,” and then press the Down Arrow key.

  3. From the File menu, press Enter to select Print. You hear “Print submenu, Print.” (In Narrator, you hear “Print menu item.”) PowerPoint places the focus on the Print to PDF button, and you hear “Print to PDF.” Press Enter.

  4. PowerPoint places the focus in the Microsoft PowerPoint Online dialog box, and you hear “Microsoft PowerPoint Online. Click here to view the PDF of your document.” Press Enter.

  5. PowerPoint opens the Print dialog box and places the focus in the Printer list. You hear “New tab page, visited Print dialog,” which indicates that a new browser tab displaying the Print dialog box has opened. (In Narrator, you hear “Print dialog” and the name of the selected printer.) To select a printer, in the Printer list, use the Up Arrow and Down Arrow keys to choose a printer. Press the Tab key until you hear “Print button,” and then press Enter.

    Note: Narrator does not announce the name of the list of printers, and does not announce the names of the printers in the list.

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