Print slides, handouts, and notes

You can use PowerPoint on your Mac to print your slides (one slide per page), print slides with presenter notes, or print an outline. You can also print handouts of your presentation — with one, two, three, four, six, or nine slides on a page — that your audience can use to follow along as you give your presentation or keep for future reference.

PPT for Mac Print Notes

The three-slides-per-page handout includes lines that your audience can use to take notes.

A Green Idea... Green leaf

To conserve paper and printer ink, before printing slides or handouts for your whole audience, consider putting the presentation in a shared location instead. Then, before your presentation, tell your audience where the presentation is located. Those who want printouts can print them, and those that don't have to.

Presentations can contain graphical elements that may not look the same when you print them. Therefore, it's a good idea to preview the slides before you print.

If you are using PowerPoint 2016 for Mac

  1. On the File menu, click Print > Show Details.

  2. Select a layout from the Layout list. For example, select Handouts (2 slides per page).

    A preview of the layout will appear on the left side of the Print dialog box, You can use the forward and back controls to page through the preview.

If you are using PowerPoint 2011 for Mac

To quickly preview thumbnails of each page:

  1. On the File menu, click Print.

  2. Select the Show Quick Preview check box.

    If you don't see the Show Quick Preview check box, click the arrow Print Dialog Expand Arrow to expand the Print dialog box.

  3. Use the arrows under the preview pane to review the slides in your presentation.

To preview pages in full screen:

  1. On the File menu, click Print.

  2. In the Print dialog box, click Preview.

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  1. On the File menu, click Page Setup.

  2. Under Orientation, next to Slides or Notes, handouts & outlines, click Portrait   Portrait orientation or Landscape  Landscape orientation .

    Note: All slides in a presentation have the same orientation. Notes, handouts, and outlines can have a different orientation than the slides in a presentation.

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  1. On the File menu, click Print.

  2. If you are using PowerPoint 2016 for Mac, next to Pages, click All.

    If you are using PowerPoint 2011 for Mac, next to Slides, click All.

    Note: In PowerPoint 2011, you might need to click the arrow Print Dialog Expand Arrow to expand the Print dialog box.

  3. Click Print.

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If you are using PowerPoint 2016 for Mac

  1. On the File menu, click Print > Show Details.

  2. Next to Layout, select Notes.

  3. Click Print.

If you are using PowerPoint 2011 for Mac

  1. On the File menu, click Print.

  2. On the Print What pop-up menu, click Notes.

    Note: If you don't see this option, click the arrow Print Dialog Expand Arrow to expand the Print dialog box.

  3. Click Print.

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If you are using PowerPoint 2016 for Mac

  1. On the File menu, click Print > Show Details.

  2. Next to Layout, select Outline.

  3. Click Print.

If you are using PowerPoint 2011 for Mac

  1. On the File menu, click Print.

  2. On the Print What pop-up menu, click Outline.

    Note: If you don't see this option, click the arrow Print Dialog Expand Arrow to expand the Print dialog box.

  3. Click Print.

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  1. If you are using PowerPoint 2016 for Mac, on the File menu, click Print > Show Details.

    If you are using PowerPoint 2011 for Mac, on the File menu, click Print.

  2. Next to Slides, click From, and then in the From and to boxes, type the number of the slide or the range of slides that you want to print.

    Note: In PowerPoint 2011, you might need to click the arrow Print Dialog Expand Arrow to expand the Print dialog box.

  3. Click Print.

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  1. On the View menu, click Slide Sorter.

    Note: You can also print multiple slides from the navigation pane in Normal view.

  2. Select the slides that you want to print.

    To select multiple slides, hold down COMMAND  as you click the slides.

  3. If you are using PowerPoint 2016 for Mac, on the File menu, click Print > Show Details.

    If you are using PowerPoint 2011 for Mac, on the File menu, click Print.

  4. Under Slides, click Selected Slides.

    Note: In PowerPoint 2011, you might need to click the arrow Print Dialog Expand Arrow to expand the Print dialog box.

  5. Click Print.

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If you are using PowerPoint 2016 for Mac

  1. On the File menu, click Print > Show Details.

  2. Next to Layout, select Handouts (3 slides per page).

    Note: The other handout options do not create a space for notes.

  3. Click Print.

If you are using PowerPoint 2011 for Mac

  1. On the File menu, click Print.

  2. On the Print What pop-up menu, click Handouts (3 slides per page).

    Notes: 

    • If you don't see this option, click the arrow Print Dialog Expand Arrow to expand the Print dialog box.

    • The other handout options do not create a space for notes.

  3. Click Print.

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Even if your presentation is in color, you can still print the presentation in grayscale or in high contrast black-and-white.

  1. If you are using PowerPoint 2016 for Mac, on the File menu, click Print > Show Details.

    If you are using PowerPoint 2011 for Mac, on the File menu, click Print.

  2. On the Output list, click Grayscale or Black and White.

    Note: In PowerPoint 2011, you might need to click the arrow Print Dialog Expand Arrow to expand the Print dialog box.

  3. Click Print.

    Objects in your presentation appear in the following ways.

Object

Shows in grayscale as

Shows in high contrast black-and-white as

Text

Black

Black

Text shadows

Hidden

Hidden

Embossing

Hidden

Hidden

Fills

Grayscale

White

Frames

Black

Black

Pattern fills

Grayscale

White

Lines

Black

Black

Object shadows

Grayscale

Black

Bitmap images

Grayscale

Grayscale

Slide backgrounds

White

White

Charts

Grayscale

Grayscale

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