Print a list of who accepted or declined a meeting invitation

A list of responses to a meeting invitation can help you prepare meeting minutes and keep track of who is associated with a project. Here’s how to print such a list from Outlook, Word, or Excel.

Important:  You must be the meeting organizer to perform this task.

To open and print an invitee list in Outlook or in Word

  1. In the lower-left corner of the Outlook window, choose Calendar.

    Click Calendar

  2. Double-click the meeting you want in your calendar.

    Double-click the meeting occurence

  3. On the Meeting, Meeting Series, or Meeting Occurrence tab (depending on the type of meeting you opened), choose Tracking to print a list of invitees' responses.

  4. Press Alt +Print Screen (PrtScn) on the keyboard, and then do one of the following:

    • In Outlook, choose Home > New Email > Paste.

    • In Word, open a new document and then choose Paste.

  5. Choose File > Print, specify a printer, and then choose Print.

To sort and work with an invitee list in Excel

  1. On the Meeting tab, choose Tracking > Copy Status to Clipboard.

  2. Open Excel and then choose Blank workbook.

  3. Right-click the top-left cell, and then choose Paste.

    Right-click and choose Paste

    Tips: 

  4. Choose File > Print, specify a printer, and then choose Print.

More about meetings

Share Facebook Facebook Twitter Twitter Email Email

Was this information helpful?

Great! Any other feedback?

How can we improve it?

Thank you for your feedback!

×