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PowerPoint 2016 Quick Start

PowerPoint 2016 Quick Start

With PowerPoint on your PC, Mac, or mobile device:

  • Create presentations from scratch or a template.

  • Add text, images, art, and videos.

  • Select a professional design with PowerPoint Designer.

  • Add transitions, animations, and motion.

  • Save to OneDrive, to get to your presentations from your computer, tablet, or phone.

  • Share and work with others, wherever they are.

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Create a presentation

  1. Open PowerPoint.

  2. Select an option:

    • Select Blank Presentation to create a presentation from scratch.

    • Select one of the templates.

    • Select Take a Tour, and then select Create, to see tips for using PowerPoint.

Create new PowerPoint

Add and format text

  1. Place the cursor where you want, and type.

  2. Select the text, and then select an option on the Home tab: Font, Font size, Bold, Italic, Underline, ...

  3. To create bulleted or numbered lists, select the text, and then select Bullets or Numbering.

PowerPoint format text

Add a picture, shape, or chart

  1. Select Insert.

  2. To add a picture:

    • Select Picture.

    • Browse for the picture you want and select Insert.

  3. To add a shape, art, or chart:

    • Select Shapes, SmartArt, or Chart.

    • Select the one you want.

Insert pictures, shapes, and charts

Use PowerPoint Designer

If you're an Office 365 subscriber, PowerPoint Designer lets you create designer slides in two steps: just add an image, and then select a design.

  1. Select Insert > Picture, browse for the picture you want, and select Insert.

    The Design Ideas pane opens, and offers several design options.

  2. Select the design option you like.

Designer enhances photos on a slide with a single click.


To add a special effect, to transition from one slide to another:

  1. Select the slide you want to add a transition to.

  2. On the Transitions tab, select the effect you want.

  3. Select Effect Options to change how the transition happens: From Right, From Left, ...

    To undo a transition, select None.

Shows Transitions on the Ribbon in PowerPoint


To animate text or objects on a slide:

  1. Select the text or object you want to animate.

  2. On the Animations tab, select Add Animation, and select the animation you want from the drop-down.

    To animate one line of text at a time, select one line of text, select an animation, select the next line of text, select an animation, ...

  3. For Start, select When Clicked, With Previous, or After Previous.

    You can also select the Duration or Delay.

    To learn more, see Animate text or objects.

Office 365 PowerPoint Add Animation

Save your presentation to OneDrive

When you save your files to the cloud, you can share and collaborate with others, and get to your files from anywhere - on your computer, tablet, or phone.

  1. Select File > Save As.

  2. Select OneDrive.

    Save personal files to OneDrive - Personal, and work files to your company OneDrive. You can also save to another location, like your device.

Save PowerPoint to OneDrive

Share your presentation

  1. Select Share Share on the ribbon.

    Or, select File > Share.

    Note: If your file is not already saved to OneDrive, you'll be prompted to upload your file to OneDrive to share it.

  2. Select who you want to share with from the drop-down, or enter a name or email address.

  3. Add a message (optional) and select Send.

Share icon and dialog box in PowerPoint

Give your presentation

Select the Slide Show icon at the bottom of the screen.

Or, on the Slide Show tab, select an option:

  • To start on the first slide, select From Beginning.

  • To start from where you are, select From Current Slide.

  • To present to people who are not where you are, select Present Online and then select Skype for Business or Office Presentation Service.

To exit Slide Show view, press Esc.

To learn more, see Start the presentation and see your notes in Presenter View.

Office 365 PowerPoint Slide Show

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