Package a presentation for CD

Follow these steps to create a CD to present your slide show on another computer.

Important: Before you copy and distribute your presentation, inspect your presentation for hidden data and personal information (see steps below), and then decide whether it is appropriate to include this information in the copied presentation. Hidden information might include your name as the presentation's creator, your company's name, and other confidential information that you might not want outsiders to see. Also, check your presentation for objects or hidden slides that are formatted as invisible.

  1. Open the presentation that you want to copy, or, if you are working with a new presentation that has not been saved, save the presentation.

  2. If you want to save your presentation to a CD, rather than to a network or to a local disk drive on your computer, insert a CD into the CD drive.

    Notes: 

    • You can copy to a blank recordable CD (CD-R), a blank rewritable CD (CD-RW), or a CD-RW that contains existing content that can be overwritten.

    • In PowerPoint, if you copy your presentation to a CD, make sure that you copy all of the files in a single operation. After the first set of files is copied, you cannot add any more files to the disc by using PowerPoint. However, you can use Windows Explorer to copy additional files to a CD-R or CD-RW that contains existing files. See Windows Help for more details.

  3. Click the File tab.

  4. Click Export, click Package Presentation for CD, and then in the right pane, click Package for CD.

  5. To choose the presentations that you want to copy and the order in which you want them to play, do the following:

    • To add a presentation, in the Package for CD dialog box, click Add, and then in the Add Files dialog box, select the presentation that you want to add and click Add. Repeat this step for each presentation that you want to add. Repeat this step also if you want to add other related, non-PowerPoint files to the package.

      Note: The presentation that is currently open automatically appears in the Files to be copied list. Files that you linked to the presentation are included automatically, but they do not appear in the Files to be copied list.

    • If you add more than one presentation, the presentations will appear on a Web page that lets you navigate to the contents of the CD in the order in which they are listed in the Files to be copied list in the Package for CD dialog box. To change the order, select a presentation that you want to move, and then click the arrow buttons to move the presentation up or down in the list.

    • To remove a presentation or file from the Files to be copied list, select the presentation or file, and then click Remove.

  6. Click Options, and then under Include these files, do one or both of the following:

    • To ensure that files that are linked to your presentation are included in the package, select the Linked files check box. Files that are linked to your presentation can include Microsoft Office Excel worksheets that are linked to charts, sound files, movie clips, and more.

    • To use embedded TrueType fonts, select the Embedded TrueType fonts check box.

      Notes: 

      • If your presentation does not currently include embedded fonts, checking the Embedded TrueType fonts check box includes the fonts when packaged. The Embedded TrueType fonts check box applies to all presentations that are copied, including linked ones.

      • If your presentation already includes embedded fonts, PowerPoint automatically honors the setting of the presentation to include the embedded fonts.

  7. To require other users to supply a password before they can open or edit any of the copied presentations, under Enhance security and privacy, type the password or passwords that you want to require to open the presentation, edit it, or both.

    Passwords apply to .pptx, .ppt, .potx, .pot, .ppsx, .pps, .pptm, .ppa, .ppam, .mhtml, and .mht files that have been converted to .ppt files, in the copied presentations. If any of the files that you copy already have passwords assigned to them, PowerPoint prompts you to choose between keeping the previously assigned passwords for those files and overriding them with the new passwords. If you choose to override the previously assigned passwords, they are no longer accepted for the copied versions of the files. However, they are still accepted for the original versions.

  8. To inspect your presentation for hidden data and personal information, select the Inspect presentation for inappropriate or private information check box.

  9. Click OK to close the Options dialog box.

  10. Do one of the following:

    • If you are copying your presentation to a network or to a local disk drive on your computer, click Copy to Folder, enter a folder name and location, and then click OK.

    • If you are copying your presentation to a CD, click Copy to CD.

  1. Open the presentation that you want to copy, or, if you are working with a new presentation that has not been saved, save the presentation.

  2. If you want to save your presentation to a CD, rather than to a network or to a local disk drive on your computer, insert a CD into the CD drive.

    Notes: 

    • You can copy to a blank recordable CD (CD-R), a blank rewritable CD (CD-RW), or a CD-RW that contains existing content that can be overwritten.

    • In PowerPoint, if you copy your presentation to a CD, make sure that you copy all of the files in a single operation. After the first set of files is copied, you cannot add any more files to the disc by using PowerPoint. However, you can use Windows Explorer to copy additional files to a CD-R or CD-RW that contains existing files. See Windows Help for more details.

  3. Click the File tab.

  4. Click Save & Send, click Package Presentation for CD, and then in the right pane, click Package for CD.

  5. To choose the presentations that you want to copy and the order in which you want them to play, do the following:

    • To add a presentation, in the Package for CD dialog box, click Add, and then in the Add Files dialog box, select the presentation that you want to add and click Add. Repeat this step for each presentation that you want to add. Repeat this step also if you want to add other related, non-PowerPoint files to the package.

      Note: The presentation that is currently open automatically appears in the Files to be copied list. Files that you linked to the presentation are included automatically, but they do not appear in the Files to be copied list.

    • If you add more than one presentation, the presentations will appear on a Web page that lets you navigate to the contents of the CD in the order in which they are listed in the Files to be copied list in the Package for CD dialog box. To change the order, select a presentation that you want to move, and then click the arrow buttons to move the presentation up or down in the list.

    • To remove a presentation or file from the Files to be copied list, select the presentation or file, and then click Remove.

  6. Click Options, and then under Include these files, do one or both of the following:

    • To ensure that files that are linked to your presentation are included in the package, select the Linked files check box. Files that are linked to your presentation can include Microsoft Office Excel worksheets that are linked to charts, sound files, movie clips, and more.

    • To use embedded TrueType fonts, select the Embedded TrueType fonts check box.

      Notes: 

      • If your presentation does not currently include embedded fonts, checking the Embedded TrueType fonts check box includes the fonts when packaged. The Embedded TrueType fonts check box applies to all presentations that are copied, including linked ones.

      • If your presentation already includes embedded fonts, PowerPoint automatically honors the setting of the presentation to include the embedded fonts.

  7. To require other users to supply a password before they can open or edit any of the copied presentations, under Enhance security and privacy, type the password or passwords that you want to require to open the presentation, edit it, or both.

    Passwords apply to .pptx, .ppt, .potx, .pot, .ppsx, .pps, .pptm, .ppa, .ppam, .mhtml, and .mht files that have been converted to .ppt files, in the copied presentations. If any of the files that you copy already have passwords assigned to them, PowerPoint prompts you to choose between keeping the previously assigned passwords for those files and overriding them with the new passwords. If you choose to override the previously assigned passwords, they are no longer accepted for the copied versions of the files. However, they are still accepted for the original versions.

  8. To inspect your presentation for hidden data and personal information, select the Inspect presentation for inappropriate or private information check box.

  9. Click OK to close the Options dialog box.

  10. Do one of the following:

    • If you are copying your presentation to a network or to a local disk drive on your computer, click Copy to Folder, enter a folder name and location, and then click OK.

    • If you are copying your presentation to a CD, click Copy to CD.

  1. Open the presentation that you want to copy, or, if you are working with a new presentation that has not been saved, save the presentation.

  2. If you want to save your presentation to a CD, rather than to a network or to a local disk drive on your computer, insert a CD into the CD drive.

    Notes: 

    • You can copy to a blank recordable CD (CD-R), a blank rewritable CD (CD-RW), or a CD-RW that contains existing content that can be overwritten.

    • In PowerPoint, if you copy your presentation to a CD, make sure that you copy all of the files in a single operation. After the first set of files is copied, you cannot add any more files to the disc by using PowerPoint. However, you can use Windows Explorer to copy additional files to a CD-R or CD-RW that contains existing files. See Windows Help for more details.

  3. Click the Microsoft Office Button Office button image , point to Publish, and then click Package for CD.

  4. In the Package for CD dialog box, click Options, and then select the options that you want.

  5. Click Copy to Folder or Copy to CD.

    PowerPoint packages your presentation to the folder or CD so that you can distribute it.

    Notes: 

    • You can use PowerPoint Viewer 2007 to view files that are formatted for PowerPoint 2000 or later.

    • PowerPoint Viewer 2007 does not support files that are formatted for PowerPoint 97 or earlier. To use PowerPoint Viewer 2007 to view a presentation that is formatted for PowerPoint 97 or earlier, open the presentation in PowerPoint 2000, 2002, or 2003 or later, and then save it in a format for PowerPoint 2000, 2002, or 2003 or later.

    • You can run PowerPoint Viewer 2007 on Microsoft Windows XP Service Pack 2 or later.

  6. Click Options, and then under Package type, do one of the following:

    • To specify how a presentation will play in the PowerPoint Viewer, click Viewer Package (update file formats to run in PowerPoint Viewer), and then select an option in the Select how presentations will play in the viewer list.

    • To make a package that you are certain viewers will view on a computer that has PowerPoint or PowerPoint Viewer installed, click Archive Package (do not update file formats).

  7. Under Include these files, do one or both of the following:

    • To ensure that files that are linked to your presentation are included in the package, select the Linked files check box. Files that are linked to your presentation can include Microsoft Office Excel worksheets that are linked to charts, sound files, movie clips, and more.

    • To use embedded TrueType fonts, select the Embedded TrueType fonts check box.

      Notes: 

      • If your presentation does not currently include embedded fonts, checking the Embedded TrueType fonts check box includes the fonts when packaged. The Embedded TrueType fonts check box applies to all presentations that are copied, including linked ones.

      • If your presentation already includes embedded fonts, PowerPoint automatically honors the setting of the presentation to include the embedded fonts.

  8. To require other users to supply a password before they can open or edit any of the copied presentations, under Enhance security and privacy, type the password or passwords that you want to require to open the presentation, edit it, or both.

    Passwords apply to .pptx, .ppt, .potx, .pot, .ppsx, .pps, .pptm, .ppa, .ppam, .mhtml, and .mht files that have been converted to .ppt files, in the copied presentations. If any of the files that you copy already have passwords assigned to them, PowerPoint prompts you to choose between keeping the previously assigned passwords for those files and overriding them with the new passwords. If you choose to override the previously assigned passwords, they are no longer accepted for the copied versions of the files. However, they are still accepted for the original versions.

  9. To inspect your presentation for hidden data and personal information, select the Inspect presentation for inappropriate or private information check box.

  10. Click OK to close the Options dialog box.

  11. Do one of the following:

    • If you are copying your presentation to a network or to a local disk drive on your computer, click Copy to Folder, enter a folder name and location, and then click OK.

    • If you are copying your presentation to a CD, click Copy to CD.

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