Organize your Inbox with Archive, Sweep, and other tools in Outlook.com or Outlook on the web

Clean up your inbox and keep your email organized with automatic filtering and sorting, and by using tools on the command bar like Sweep, Archive, and Move to.

You can also organize your email using inbox rules. For example, you can create rules that will automatically move messages to other folders, or even delete them based on certain criteria. To learn more, see Organize email by using inbox rules.

Note: Sweep rules run once per day. Inbox rules run as soon as email arrives in your mailbox.

Sweep (delete)

Use Sweep to quickly delete unwanted emails in your Inbox. Sweep gives you options to automatically delete all incoming email from a particular sender, to keep only the latest email, or to delete email older than 10 days.

  1. Select an email from the sender whose messages you want to delete.

  2. On the menu bar, select Sweep.

    A screenshot of the Sweep button

  3. Choose the option that sets how you want to handle emails from the chosen sender.

  4. Select Sweep to perform the selected action.

Archive

You can store email messages in your default Archive folder. To get to your Archive folder, select More under Folders, and then select Archive.

  1. Select an email you want to archive.

  2. Select Archive.

    A screenshot of the Archive button

Move to

Move to lets you move email messages to a specific folder. For example, you can move all email from a specific sender from your Inbox to any folder you choose.

  1. Choose an email from a specific sender to move all emails received from that sender to another folder.

  2. Select Move to > Move all email from ....

    A screenshot of the Move all email from option

  3. Select Move to <Select folder> and choose one of the available folders.

  4. Select OK > Move all.

How else can I organize my email?

You can organize your Inbox by using some additional filtering and sorting options. For example, you can:

  • Mark emails as read or unread.

  • Pin emails so they remain at the top of the email list.

  • Flag, unflag, or mark complete emails that you want represented as tasks.

  • Delete messages related to a single conversation by using Ignore.

To filter and organize email

  1. Choose an email in your Inbox.

  2. Choose More commands on the command bar to view a choice of other ways you can sort, filter, and organize your email.

    A screenshot of the More commands button

  3. Choose the action you want to perform on the selected email.

To sort email by date, time, to/from, subject

  1. Select Filter at the top of your inbox.

    A screenshot of the Filter button

  2. Under Sort by, choose any option you prefer to sort your email.

Still need help?

Get help with Outlook.com:

Community Forum button Contact Support button

Get help with Outlook on the web for business:

Get help from the Office 365 community forums Admins: Sign in and create a service request Admins: Call Support

If you're using Office 365 operated by 21Vianet in China, see Contact Office 365 for business support - Admin Help.

Related Topics

Use Clutter to sort low-priority messages

Filter junk email and spam

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