Quick Start- OneDrive (work or school)

OneDrive for Business Quick Start

OneDrive for Business Quick Start

With OneDrive, your files are secure and available everywhere. Experience advantages like:

  • The best with Office 365 - edit and co-author across the browser, mobile apps, or desktop apps, along with intelligent discovery and insights

  • Support for over 270 file types

  • Security and IT confidence

  • Cloud leadership and compliance - trusted enterprise-grade compliance and security

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Upload your files

  1. In OneDrive, select Upload.

    Note: In the Microsoft Edge or Google Chrome browser, select Upload > Files.

  2. Select the file or files to upload.

  3. Select Open.

Screenshot showing Upload selected

Save and open files in your Office apps

  • Select File > Save As > OneDrive - [company name] to save a work file to OneDrive.

    Save personal files to OneDrive - Personal.

  • Select File > Open and then select OneDrive, to open a file saved to OneDrive.

Note: Requires Office 2016.

Screenshot of Excel Save As dialog

Select what to do with a file

  1. In OneDrive, right click the file.

  2. Select a command.

Screenshot showing the shortcut menu for a selected file

Set up the new OneDrive sync client (optional)

  1. Confirm that you are using the new OneDrive sync client.

    See Which version of OneDrive am I using?

  2. In File Explorer, right click OneDrive – [company name].

  3. Select Choose OneDrive folders to sync.

  4. Select the folders to sync, and select OK.

Screenshot of the Sync files from your OneDrive dialog

Share OneDrive files from your Office apps

To share a file from within Word, Excel, PowerPoint, or another Office app:

  1. Select Share Share on the ribbon.

    Or, select File > Share.

    Note: If your file is not already saved to OneDrive, you'll be prompted to upload your file to OneDrive to share it.

  2. Select who you want to share with from the drop-down, or enter a name or email address.

  3. Add a message (optional) and select Send.

Share icon and dialog box

Share files from OneDrive

  1. Right click the file and select Share.

    Or, select a file and select Share Share on the toolbar.

  2. Select who you want to share with from the drop-down, or enter a name or email address.

  3. Add a message (optional) and select Send.


Copy link

  • Select a file and select Copy link Copy link.

  • Or, right click a file and select Copy link.

Copy link

Stay connected with your files and folders from anywhere - with the Office mobile apps and OneDrive mobile app for Android™, iOS®, and Windows. Download the OneDrive mobile app and Office mobile apps you use most, like Word, Excel, PowerPoint, and Outlook.

Choose your mobile device

Share a file from your mobile device

  1. Open the OneDrive app on your mobile device.

    If you don't see your file(s):

    • Tap Files.

    • Make sure you saved the file to OneDrive and downloaded the Office mobile app (Word, Excel, PowerPoint, ...) to your device.

  2. Select a file or folder - press and hold until the checkmark appears next to it.

  3. Tap the OneDrive app Share icon Share icon.

From an Office app:

  1. Open an Office app like Word, Excel, or PowerPoint on your device.

  2. Tap Open, then tap OneDrive - [company name].

  3. Tap the More icon (three dots) next to the file, then select Share.

Screenshot of OneDrive mobile app with a file selected and upload icon highlighted

Open your files on your mobile device

  1. Tap a file to preview it.

  2. Tap the Office app icon at the top to open the file.

Open a file on your mobile device

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