Move SharePoint Server 2013 OneDrive for Business files to Office 365

Learn how to move files from your SharePoint Server 2013 OneDrive for Business library to Office 365. You can also move SharePoint Server 2010 My Site library files to Office 365.

SharePoint 2013 OneDrive for Business library

SharePoint 2010 My Site libraries

SharePoint 2013 OneDrive for Business

SharePoint 2010 My Site


Why should I move files to OneDrive for Business on Office 365?

OneDrive for Business on Office 365 gives you cloud access to your work documents. This means you can access your files using any computer or mobile device where you have Internet access. Additionally, your organization has changed your setup so that selecting OneDrive in the navigation bar takes you to OneDrive for Business on Office 365.

Select OneDrive on SharePoint to go to OneDrive for Business on Office 365

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In this article

Moving to OneDrive for Business on Office 365 involves a few one-time tasks. Some of these tasks depend on the files and activities you had in your original OneDrive for Business in SharePoint 2013. The table below summarizes these tasks and the sections below provide details.

Action

Description

Move documents icon

Move your files

Your Office 365 OneDrive for Business library is set up and ready for you to use. But you probably have files in SharePoint that you’ll want to move to the Office 365 library.

OneNote logo

Move OneNote notebooks

You’ll need to use different steps to move your OneNote notebooks.

Shared document icon

Share files

You may have shared files in your old SharePoint OneDrive for Business library in a number of ways. The files you’ve moved to the new Office 365 library are new files. Therefore, you may want to set up sharing connections again to some of these files.

Move your files from SharePoint to Office 365

To move your files, do the following tasks in sequence:

  1. Go to your SharePoint OneDrive for Business library

  2. Sync your SharePoint Server 2013 OneDrive for Business library to your computer

  3. Create a backup copy of the synced library folder on your computer

  4. Stop syncing your SharePoint Server 2013 OneDrive for Business library

  5. Sync your Office 365 OneDrive for Business library to your computer

  6. Upload files to your synced Office 365 OneDrive for Business library

Steps for moving SharePoint 2013 files to Office 365

Go to your OneDrive for Business library on SharePoint Server 2013

Selecting OneDrive in the navigation bar in SharePoint Server 2013 now takes you to OneDrive for Business on Office 365. However, in order to move files to OneDrive for Business on Office 365, you’ll need to go to your original OneDrive for Business on SharePoint 2013.

  1. Sign in to SharePoint.

  2. Select your name in the navigation bar, and then select About me.
    Select About Me page in SharePoint

  3. Select Settings, and then select Site Contents.
    Select Site Contents from the Gear menu on the About Me page

  4. On the Site Contents page, select Documents.
    Select Documents on the Site Contents page
    This takes you to your OneDrive for Business library on SharePoint Server 2013.

Sync your SharePoint Server 2013 OneDrive for Business library to your computer

The OneDrive for Business sync app provides an efficient way to move your files because it allows you to work with files on your local computer, and avoid trying to move files over a network. Note the following important details about using the sync app for this task:

To sync OneDrive for Business to your computer:

  1. Go to your original OneDrive for Business on SharePoint Server 2013.

  2. Select Sync at the top of the page.
    Sync OneDrive for Business in SharePoint 2013

    The OneDrive for Business sync app opens.

    Note:  If the app is named “SkyDrive Pro” instead of OneDrive for Business, this means you’re not using the most current version of the sync app.

  3. Select Sync Now.

    If you need the latest version of OneDrive for Business, click Get the OneDrive for business app that's right for me in the Sync dialog box.

  4. Select Show My Files to go to the synced library folder. The folder appears under your Windows favorites and is named “OneDrive for Business.”
    A synced SharePoint OneDrive for Business folder

    If you were already syncing this library before you started this task, you’ll immediately go to the synced library folder after you select Sync Now.

Create a backup copy of the synced library folder on your computer

Why create a copy of the synced library folder? It will provide a backup of your OneDrive for Business library, and it will also be easier to find later in File Explorer.

  1. Create a new folder in File Explorer for copying the synced library folder. For example:
    A folder for staging files to be moved to Office 365

  2. Select the synced OneDrive for Business folder in your Favorites.

  3. Select all files and folders and press Ctrl-C to copy them.

  4. Select the new folder you created and press Ctrl-V to paste all files and folders.
    Since files in this folder are not syncing with SharePoint, they should appear without any sync indicators ( File icon with sync indicator ) on their icons.
    The staging folder after moving files from synced SharePoint OneDrive for Business folder

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Stop syncing your SharePoint OneDrive for Business library

Now that you’ve created a backup folder that contains your library, you should stop syncing the SharePoint library.

  1. In your system tray, right-click the OneDrive for Business sync app icon, and then select Stop syncing a folder…
    Stop syncing OneDrive for Business

  2. Select OneDrive for Business and then select Stop syncing.

  3. Select Yes to confirm that you want to stop syncing this library.

Note: You'll get a message that this step permanently stops syncing but you can always just click Sync in OneDrive for Business to start syncing again later.

Sync your Office 365 OneDrive for Business library to your computer

  1. Select OneDrive in the navigation bar.
    OneDrive link navigates to Office 365 OneDrive for Business
    This opens a new browser window with your Office 365 OneDrive for Business library.
    OneDrive For Business library in Office 365

  2. Select Sync.
    The OneDrive for Business sync app wizard opens.

    Note:  If the app is named “SkyDrive Pro” instead of OneDrive for Business, this means you’re not using the most current version of the sync app. For information on updating the app, see Update the OneDrive for Business sync app later in this article.

  3. Select Sync Now.

  4. Select Show My Files to go to the synced library folder. The folder appears under your Windows favorites and is named “OneDrive @OrganizationName,” for example:
    Synced OneDrive for Business library under Windows Favorites
    You won’t see any files in the synced library folder. So far you’ve only set up the sync connection between the folder and the Office 365 library.

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Upload files to your synced Office 365 library folder

  1. In File Explorer, open the folder where you copied files downloaded from the SharePoint library.

  2. Move all the files in this folder to the synced Office 365 library folder.

    Tip:  If you want, you can drag files to the synced Office 365 library folder in your Favorites.

Important:  If you’re moving a large number of files, for best results we strongly recommend that you move files in batches of no more than 100 files each.

Once you’ve moved files to the synced library folder, they’re automatically uploaded to Office 365. As the files upload, you can see their file icons change as shown below.

File icons change as they're uploaded and synced to OneDrive for Business on Office 365

You should now be able to see them when you visit OneDrive for Business on Office 365 in a web browser.

Tip:  You can quickly navigate to the library in a web browser. In the synced library folder, right-click any file, select OneDrive for Business, and then select Go to browser.

View a file in a synced folder in a web browser

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My OneDrive for Business library has more than 20,000 items

If your OneDrive for Business library has more than 20,000 items, you can’t use the sync app as described in this article to move your files to Office 365.

The item count in OneDrive for Business is comprised of files and folders in the library, plus any files in your SharePoint recycle bin.

How many items do I have in OneDrive for Business?

To see the number of items in OneDrive for Business, you can create a view that counts items. You can also count the files and folders in OneDrive for Business using the Open with Explorer option:

  1. Go to your OneDrive for Business library in SharePoint Server 2013.

  2. On the Library tab, select Open with Explorer.

  3. In File Explorer, right-click in the file list and select Properties.
    The General tab in the Properties dialog box lists the number of files and folders.

Recommendations

If possible, reduce the number of items you’re storing in OneDrive for Business so that you can use the sync app to move your files as described in this article.

If you really need to move more than 20,000 items, you can use the Open with Explorer option, though it may take a long time to do this. For details, see Upload files to a library. Alternatively, a programmer may be able to create a script to move your files more quickly.

Notes about moving files to Office 365

Note the following details about moving files from SharePoint Server 2013 to Office 365:

  • Files don’t retain their original metadata.

    Files you move from SharePoint Server 2013 to Office 365 are essentially recognized as new files. As a result, these files don’t retain metadata details such as Modified and Modified By.

  • OneDrive for Business on Office 365 has a storage limit of 1 TB.

  • OneDrive for Business on Office 365 restricts the following file types: ASHX, ASMX, JSON, SOAP, SVC, XAMLX.

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Move OneNote notebooks to Office 365

The OneDrive for Business sync app doesn’t support OneNote notebooks. To move notebooks from SharePoint to Office 365, we recommend that you create new notebooks in Office 365 and then copy sections from the original notebooks to the new notebooks.

  1. In OneDrive for Business in Office 365, create a new notebook.

    Important:  Name the notebook using the same name as the original notebook in SharePoint.

  2. In SharePoint, sync the notebook you want to move, and then copy all sections.

  3. In OneDrive for Business in Office 365, open the new notebook and paste the sections from the original workbook.

  4. Delete the original notebook from the SharePoint library.

Share files in the Office 365 library

You may have shared files in your old SharePoint OneDrive for Business library in a number of ways. For example, you may have:

The files you’ve moved to the new Office 365 library are new files. Therefore, you may want to set up connections to selected files by sharing them.

Also, once you verify that you’ve moved your files to Office 365 successfully, we recommend that you delete them from your old library in SharePoint Server 2013. This way people won’t be able to refer to out-of-date copies of documents you’d shared with them earlier.

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Update the OneDrive for Business sync app

If you have a Click-to-Run installation of the OneDrive for Business sync app (most common), you’re probably getting updates automatically. To check for updates, select File ->Office Account from any Office program such as Word or Excel. If you’re not running Microsoft Office, you receive all updates to the sync app automatically.

If you don’t see information about Office Updates on an Office program Account page, this means you have an msi installation of the OneDrive for Business app. In this case, check for updates using Windows Update.


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