Managing files in SharePoint Workspace 2010

In general, you can manage files in the Files tool just as you would in Windows Explorer. Note that some file management tasks, such as renaming or deleting files, may be governed by the tool permissions assigned to your role. You can do the following administrative tasks with files in the Files tool:

What do you want to do?

Copying or moving files

Deleting files

Renaming files

Sorting files

Viewing file properties

Creating new file folders

Copying or moving files

To copy a file to another folder (either within the Files tool or to a folder in Windows Explorer), use Copy and Paste commands on the right-click menu, or CTRL-DRAG the file. To move a file to another folder, use drag and drop.

The table below describes drag and drop behavior.

To

Do the following

Copy a file to a subfolder in the same Files tool.

CTRL-DRAG the file from the parent folder to the subfolder. You can also CTRL-DRAG a file to any other folder that is lower in the folder hierarchy.

Copy a file to a folder at a higher level in the folder hierarchy in the same Files tool.

Drag and drop is not supported for this operation. Use Copy and Paste on the right-click menu.

Copy a file to a folder in another Files tool or to a Windows folder outside of SharePoint Workspace.

Drag and drop the file.

Move a file to a subfolder in the same Files tool

Drag the file from the parent folder to the subfolder. You can also drag a file to any other folder that is lower in the folder hierarchy.

Move a file to a folder at a higher level in the folder hierarchy in the same Files tool

Drag and drop is not supported for this operation. Use Cut and Paste on the right-click menu.

Move a file to a folder in another Files tool or to a Windows folder outside of SharePoint Workspace.

SHIFT-DRAG the file.

Tip: If you drag a file to Microsoft Outlook, this will automatically start a new Outlook message with the file listed as an attachment.

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Deleting files

To delete a file, right-click it and then click Delete.

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Renaming files

To rename a file, right-click it and then click Rename.

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Sorting files

To change how the files are sorted in the File list, do the following:

  1. On the Home tab, click Arrange.

  2. Click a sorting option in the list.

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Viewing file properties

To view a file's properties (for example, file size or creation date), right-click it and then click Properties.

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Creating new file folders

You can create and arrange file folders in a tree-like structure, just as you would in Windows Explorer. The Files tool initially contains one folder permanently named "Files," which is always the top-level folder in the list (analogous to a disk drive name such as (C:\) on your computer). Any folders you add are displayed hierarchically below "Files."

Creating a new folder

New folders are always placed hierarchically below the selected folder.

  1. Select the folder in which you would like to place a new folder.

  2. On the Home tab, click New, and then click Folder.

  3. Type a name for the new folder and press ENTER.

Renaming a folder

You rename folders in the Files tool just as you do in Windows Explorer.

  1. Right-click the folder and and then click Rename.

  2. Type a new name for the new folder and press ENTER.

Viewing folder properties

To view a folder's properties, right-click the folder and then click Properties. The Folder Properties dialog box has four tabs, General, Alerts, Permissions, and Download.

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