Managing Office 365

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Let's take a quick overview of the tools that you can use to manage Office 365, and then we'll dive into how to create various resources, such as users and groups. When managing Office 365, you will either use the Microsoft 365 admin center or Office 365 PowerShell. Most people prefer to use the Admin Center, but if you have a lot of users, then PowerShell would become the most efficient and scalable tool to use.

And remember, every task that you can perform in the Admin Center is also supported in Office 365 PowerShell. The Microsoft 365 admin center is the user interface to view the dashboard and to perform administrative tasks. When signing up to Office 365, the first user created is the global administrator, and this user can then grant administration permissions to other users. You can use the Admin Center for many of your day-to-day tasks, such as creating users, groups, managing licenses, generating reports, and purchasing additional services.

We'll take a look at the Microsoft 365 admin center in the next video. If you manage a large organization, then you'll probably need to use the Office 365 PowerShell. This allows you to perform bulk operations and query data faster. PowerShell can be used to extract more detailed information from the online services, and then you can sort and filter it, save, and optionally export the data obtained. You can also pull data from other Microsoft Online Services, and perform cross-product analysis queries, and then issue reports via HTML or CSV format.

You need to carry out a couple of the initial steps in order to use PowerShell with Office 365. On any machine that you want to manage Office 365 using PowerShell, you will need to perform a one-time installation of two pieces of management software: the Microsoft Online Services Sign-In Assistant and the Windows Azure Active Directory Module for Windows PowerShell. You will then be able to successfully connect to and manage Office 365 using PowerShell.

Let's drop onto our demo machine and install the tools needed to manage Office 365 with PowerShell. First, we'll open a browser, and then click this link to download the Microsoft Online Services Sign-In Assistant for IT Professionals. Click the language you need, and then click Download. Select the architecture that you need and click Next. Once the software has downloaded, click Run, and then install the software.

Accept any user account control prompt, and once the setup has completed, click Finish. For the second piece of software, use this link. On the prompt to run or save the file, click Run, and install the Windows Azure Active Directory Module for Windows PowerShell. Click Next. Accept the terms and continue with the setup. Accept the user account control, and once the setup is complete, click Finish.

With the software installed, we can now connect to Office 365 using PowerShell. We can type Azure into Start, and launch the Azure PowerShell console, or launch a regular PowerShell console because the tools have been installed. Let's type Azure and launch the Windows Azure Active Directory Module for Windows PowerShell. Notice that the screen has gone black. This is by design. The first thing we'll do is define a variable that asks the user for the Microsoft Online Services credentials.

I'll use my, which is my demonstration domain, and enter the password. The credentials are stored in the variable, which I can now use to connect to the Microsoft Online Service. We can test to see if we're connected to Office 365 by requesting a list of all users with Office 365. The display shows a list of all users enrolled into my Office 365 subscription.

I prefer to use the Windows PowerShell Integrated Scripting engine. This allows me to script my PowerShell and step into each line one at a time. I've created a PowerShell script and saved it as an exercise file, which details all the steps that I'll use in this course using PowerShell. That concludes the demo.

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For businesses with 150+ licenses Request Office 365 onboarding assistance from FastTrack

You can request remote and personalized assistance with onboarding. Our FastTrack engineers will help you plan your Office 365 project, assess your technical environment, provide remediation guidance, and provide user adoption assistance. For businesses with at least 500 licenses, Microsoft also provides personalized assistance to migrate data to Office 365.

See the FastTrack Center Video:

Get started today:

Tip: Businesses with 1-149 licenses still have access to FastTrack guidance via links in the Admin Center and also available at

Learn how to keep your users secure and up to date by configuring cloud identity and authentication with Azure AD and Office 365, and enterprise-level mobile device management with Intune. This course covers key topics related to the administration of these services, including users, groups, policies, and roles, and maps to the related domain of Microsoft's Cloud Fundamentals certification exam (98-369). It's ideal for IT professionals responsible for their company's cloud operations as well as those pursuing certification for the first time. Follow along with Andrew Bettany as he covers creating user groups within both Office 365 and Intune, assigning administrative roles, and configuring mobile device management.

Topics include:

  • Understanding cloud identity and authentication

  • Managing Office 365 users and groups

  • Assigning administrative roles

  • Configuring password expiration policy

  • Exploring Service Health for Office 365 and Intune

  • Managing users and devices in Intune

  • Deploying Intune clients

  • Setting up mobile device management

  • Managing Intune policies

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