Manage contacts

Manage contact lists

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Keep track of everyone you communicate with by creating and editing contacts in Outlook.

Add a contact
  1. Select People People .

  2. Select New Contact, and then fill in the details such as Full Name, Phone Numbers and E-mail. If you have a photo of the contact, you can add it from your computer. You can also add notes about the contact.

  3. Select Save & Close.

Edit a contact
  1. Select People.

  2. Select the contact you want to edit.

  3. Select Edit.

  4. Change or edit the desired labels.

  5. Select Add Add to add a new detail.

  6. Select Save.

Use business card view to see and edit contacts
  1. Select People.

  2. On the Home tab, in the Current View group, select the Business Card view.

  3. Double-click the contact card to open it and make the desired changes.

  4. Select Save & Close.

Add a contact from an email message
  1. Select an email message.

  2. Right-click on the e-mail address and select Add to Outlook Contact.

  3. In the newly opened box, fill in the details and select Save.

  4. Select X to close the contact card.

  5. Select People to see the contact you’ve just added.

Add a contact to an email message
  1. Select New Email.

  2. In the new email window:

    • Enter the recipient's e-mail address or name in the To, Cc, or Bcc field. Separate multiple recipients with a comma.

    • Select To to open the address book. You can search for names or using the Address Book drop-down, select other contact lists to search.

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Add a contact

To navigate to your contacts, click the People icon on the bottom left-hand side of your screen.

It's going to take you to a list of any current contacts that you already have in there.

You can click on their name and see their details on the right.

There's two ways to create a New Contact. The first way is to click New Contact from the Home ribbon tab while you're in your contacts.

It's going to open up a large dialogue box in which you can put in as much or as little as you want to about that contact.

I can put in an e-mail address, phone numbers, an address, I can click and even add a picture of Stephanie from my computer, if I have one.

I can even add some notes about Stephanie, such as how I know her.

When I'm done, I'll click Save & Close.

Now, I can click on her name, and on the right-hand side I can see her details.

I can change this at any time by clicking Edit and filling out some more details.

I can click this plus sign and enter in items like her email, I can add a different phone number, and I can even access her notes.

It's important to note that in the default view of the contacts, this is all I can do.

You'll notice that this is not as detailed as that very first dialogue box we saw.

In order to get that dialogue box back, I need to change my view.

From the Home ribbon tab, I can select any view other than people.

This is the Business Card view, and it shows me a nice business card presentation of all my contacts.

Let's double-click on Stephanie's name again, and this time you'll notice that I get that same dialogue box as before.

I'll click the X in the top right-hand side to close out of this.

I'm going to go back to my Mail messages this time by clicking Mail in the bottom left-hand side to return to my inbox.

I can also add contacts directly from an email message.

With the email selected, I'm going to right-click on the email address at the top of the message.

From here, I'll choose Add to Outlook Contacts, it's going to bring up a contact card, it's going to populate it with the email address, though I can certainly add some more fields if I want to.

From here, I'll click Save on the bottom right-hand side of the screen, I'll click X in the top right-hand side to close out of the contact card, and now when I go back into my contacts I can see the new contact that I just added. Once you've added a contact, you can simply type their name or a few characters of their email address, and it will get automatically populated when you create a new mail message.

Let's try it, I'll click New Email, in the To field I'll type the first few characters.

Here's the new email address that we just added.

I can also click To, instead of choosing my Offline Global Address List I'm going to click the drop down arrow in the Address Book field.

From here, I'm going to choose My Contacts, this is going to show me my list of everybody that I just created.

As you can see, here's the name that I just added.

Stephanie Marvel, who we created earlier, is not in this list because I didn't add an email address for her.

I'll click OK, and now I can send my message.

So, it's that easy to create and add contacts and work with them in Outlook.

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