Keyboard shortcuts for navigating the calendar in Outlook

Keyboard shortcuts for navigating the calendar in Outlook

Many users find that using an external keyboard with keyboard shortcuts for Outlook on Windows helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. This article itemizes the keyboard shortcuts for the Calendar view in Outlook on Windows. For the Mail view shortcuts, go to Keyboard shortcuts for navigating Mail in Outlook


  • The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

  • If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).

In this topic

Global navigation

To move between the ribbon and the calendar, press F6. 

To move between the Navigation pane and the calendar, press Ctrl+Tab.

Keyboard shortcuts to navigate the ribbon

You can use the Tab key or Shift+Tab to move to the tab you want and then press Enter to move to the command keys on the ribbon. Or, to open the tab you want, use the keyboard shortcut.

To do this


Open the Home tab


Open the File tab


Open the Send/Receive tab


Open the Folder tab


Open the View tab


Open the Search tab


Open Tell Me


Keyboard shortcuts to open feature views in Outlook

This table provides a quick reference of keyboard shortcuts that open different feature views in Outlook.

To do this


Open Calendar view from another view in Outlook.

The calendar opens with the Home tab selected.


Open Mail


Open Contacts


Open Tasks


Open Notes


Switch to the Folder List in the Navigation pane


Add the Shortcuts menu to Navigation pane


Open Journal


Go back to previous view

Alt+B or Alt+Left Arrow

Go forward to next view

Alt+Right Arrow

Go forward to next view

Alt+Right Arrow

Calendar keyboard shortcuts

Here you can add other ways to satisfy the intent (for 80% of the people, but not the long tail or edge cases).

To do this


Jump to the Search the calendar edit box


Open the Go to Date edit box

Alt+H+L or Ctrl+G

Create a new appointment

Ctrl+N or Ctrl+Shift+A

Create a new meeting request

Ctrl+Shift+Q or Alt+H, M+R

Create a new item


Forward an opened appointment or meeting


Set up recurrence for an appointment or task


Open an appointment when the reminder appears


Open the reminder window


Snooze when reminder appears


Dismiss when reminder appears


Assign a sound to a reminder

Alt+F, T, A, and then Alt+P. Tab to the Browse button, and press Enter. In the Reminder Sound File dialog box, type or select the name of the sound file you want.

Go to the next day

Ctrl+Right Arrow

Go to the next week

Alt+Down Arrow

Go to the next month

Alt+Page Down

Go to the previous day

Ctrl+Left Arrow

Go to the previous week

Alt+Up Arrow

Go to the previous month

Alt+Page Up

Go to the start of the week


Go to the end of the week


Go to previous appointment

Alt+End Ctrl+Comma or Ctrl+Shift+Comma

Go to next appointment

Ctrl+Period or Ctrl+Shift+Period

Show today in the calendar

Alt+H, O+D

Show the next seven days


Show the daily view

Alt+H+R or Ctrl+Alt+1

Show the work week

Alt+H+K or Ctrl+Alt+2

Show the entire week

Alt+H+W or Ctrl+Alt+3 or Alt+Minus sign

Show the month

Alt+H+T or Ctrl+Alt+4 or Alt+Equal sign S

Show the selected schedule in a horizontal layout (useful when comparing calendars to schedule meetings)

Alt+H, S+V or Ctrl+Alt+5

Show 10 days in the calendar


Show one day in the calendar


Show two days in the calendar


Show three days in the calendar


Show four days in the calendar


Show five days in the calendar


Show six days in the calendar


Show seven days in the calendar


Show eight days in the calendar


Show nine days in the calendar


Add shared calendars from other people or create a new calendar

Alt+H, O+C

Create a new calendar group or add a department calendar

Alt+H, C+G

Email a selected calendar to another person


Share a calendar with others

Alt+H, S+C

Publish a calendar online

Alt+H, P+O

View and edit the sharing permissions for a folder

Alt+H, F+P

Search for people

Alt+H, F+C

Open the address book

Alt+H, A+B

Open the Outlook Options dialog box for calendars

Alt+H, C+O

If information for the currently selected item is abbreviated or not read in full, use this command to activate Microsoft Active Accessibility (MSAA) information. MSAA provides more details to JAWS so that the information can be read in full.


See also

Use a screen reader to explore and navigate Outlook Calendar

Basic tasks using a screen reader with the calendar in Outlook

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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