Keyboard Shortcuts in OneNote 2016 for Mac

This article lists the keyboard shortcuts for OneNote 2016 for Mac. Keyboard shortcuts allow you to quickly complete commands and functions without using a mouse.

Note: The shortcuts in this topic refer to the U.S. keyboard layout. Keys on other keyboard layouts may not correspond exactly to the keys on a U.S. keyboard.

In this topic

Frequently used shortcuts

The following table shows the most frequently used shortcuts in OneNote 2016 for Mac.

To do this

Press

Select all items on the current page.

COMMAND + A

(Continue pressing to expand the scope of your selection.)

Select the page title.

COMMAND + Shift + T

Cut the selected text or item.

COMMAND + X

Copy the selected text or item to the clipboard.

COMMAND + C

Paste the contents of the clipboard.

COMMAND + V

Undo the last action.

COMMAND + Z

Redo the last action.

COMMAND + Y

Open notebook.

Shift+ COMMAND + W or COMMAND + O

Close notebook.

COMMAND + W

Indent a paragraph from the left of a word.

Tab

Indent a paragraph from anywhere in a paragraph.

COMMAND + Closing bracket ( ] )

Remove a paragraph indent from the left.

Shift + Tab or COMMAND + Opening bracket ( [ )

Zoom in

Shift + Tab or COMMAND + Plus sign ( + )

Zoom out

Shift + Tab or COMMAND + Minus sign ( - )

Reset zoom

COMMAND + Zero (0)

Collapse an expanded outline.

Control + Shift + Plus sign ( + )

Expand a collapsed outline.

Control + Shift + Minus sign ( - )

Open a link.

Select link + Return

Copy the format of the selected text.

Option + COMMAND + C

Paste the copied text format to selected text.

Option + COMMAND + V

Start dictation

Fn + Fn

Insert emodi

Control + COMMAND + Space


Get started

For keyboard shortcuts that require two or more keys to be pressed simultaneously, the keys are separated by a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).

Many keyboards assign special functions to function keys, by default. To use the function key for other purposes, you have to press Fn+the function key.

On a Mac keyboard, the Command key is denoted with the COMMAND symbol. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Macintosh operating system (OS) or see your utility application. Also see Shortcut conflicts later in this topic.

If a function key doesn't work as you expect it to, press the Fn key in addition to the function key. If you don't want to press the Fn key every time, you can change your Apple system preferences.

Change function key preferences with the mouse

  1. On the Apple menu, press System Preferences.

  2. Select Keyboard.

  3. On the Keyboard tab, select the check box for Use all F1, F2, etc as standard function keys.

Change function key preferences with the keyboard

  1. Press COMMAND + Spacebar. You hear “Spotlight System dialog,” and you’re instructed to type. Type sys and press Enter.

  2. You hear “System Preferences.” The focus is in the search window.

  3. Type a and then press the Down arrow key until you hear “Accessibility, completion selected.” Press Enter. The Accessibility dialog opens, allowing you to set preferences.

  4. Press the Tab key until you hear “You are currently in a table.”

  5. Press the Down arrow key until you hear “Keyboard.” Press the Tab key to move to the Open Keyboard Preferences button and press the Spacebar.

  6. Press the Tab key until you hear “Use all F1, F2, etc. as standard function keys.” The focus is on a check box. To select the check box, press the Spacebar.

  7. To save your changes and close the dialog box, press COMMAND + Option + W.

Shortcut conflicts

Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. This topic flags such shortcuts with an asterisk. To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key.

Change system preferences for keyboard shortcuts with the mouse
  1. On the Apple menu, press System Preferences.

    Note: To use System Preferences, you must have full keyboard access turned on.

  2. Press Keyboard

  3. Press the Shortcuts tab.

  4. Click Mission Control.

  5. Clear the check box for the keyboard shortcut that you want to use.

If you need to perform this function with the keyboard, only please see the topic Accessibility in Office 2016 for Mac.

Insert content

To do this

Press

Insert a line break without starting a new paragraph.

Shift + Return

Insert a line break.

Shift + Return

Insert the current date.

COMMAND + D

Insert the current date and time.

COMMAND + Shift + D

Insert equations (or convert selected text to a math equation).

Control + Equal sign ( = )

Use Smart Lookup

Control + Option + COMMAND + L

Delete content

To do this

Press

Delete character to the left of cursor.

Delete

Delete character to the right of the cursor.

fn + Delete

Delete one word to the left.

Option + Delete

Delete one word to the right.

fn + Option +Delete or Option + Del

Move the cursor

To do this

Press

Move one character to the left.

Left Arrow

Move one character to the right.

Right Arrow

Move one word to the left.

Option +Left Arrow

Move up a line.

Up Arrow

Move down a line.

Down Arrow

Move to the beginning of the line.

COMMAND + Left Arrow

Move to the end of the line.

COMMAND + Right Arrow

Move to the beginning of the word to the left.

Option + Left Arrow

Move to the ending of the word to the right.

Option + Right Arrow

Go to next paragraph.

COMMAND + Up Arrow

Go to previous paragraph.

COMMAND + Down Arrow

Scroll up in the current page.

Page Up

Scroll down in the current page.

Page Down

Go to the top of the page.

Command + Up Arrow

Go to the bottom of the page.

Command + Down Arrow

Go to the next paragraph.

Option + Up Arrow

Go to the previous paragraph.

Option + Down Arrow


Format tables

To do this

Press

Create a table.

Tab

Create another column in a table with a single row.

Tab

Create another row when at the end cell of a table.

NOTE: Press Return a second time to finish the table.

Return

Create a column to the right of the current column in a table.

COMMAND + Option+ R

Create a column to the left of the current column in a table.

COMMAND + Option + E

Create a row below the current row in a table.

COMMAND + Return

Create another paragraph in the same cell in a table.

Option + Return


Search

To do this

Press

Search on the page.

COMMAND + F

Search all notebooks.

COMMAND + Option + F


Navigate within a notebook

To do this

Press

Switch between sections in a notebook.

Option + Tab

Switch between pages in a section.

  1. Start with the cursor within a page, then press Control + Tab. The focus moves to Add Page.

  2. Press the Tab key to move the focus to your page.

  3. Press the Up arrow key or Down arrow key to select the previous or next page in your section.

Move the selected paragraphs up.

COMMAND + Shift + Up Arrow

Move the selected paragraphs down.

COMMAND + Shift + Down Arrow

Move the selected paragraphs left (decreasing the indent).

COMMAND + Shift + Left Arrow


Advanced cursor navigation

To do this

Press

Move the insertion point up in the current page, or expand the page up.

COMMAND + Option + Up Arrow

Move the insertion point down in the current page, or expand the page down.

COMMAND + Option + Down Arrow

Move the insertion point left in the current page, or expand the page to the left.

COMMAND + Option + Left Arrow

Move the insertion point right in the current page, or expand the page to the right.

COMMAND + Option + Right Arrow


Other commands

To do this

Press

Open other notebooks or create new ones.

COMMAND + O

View the list of your open notebooks.

Control + G

Create a new notebook page.

COMMAND + N

Open the OneNote preferences.

COMMAND + , (Comma)

Move page to another location.

COMMAND + Shift + M

Copy page to another location.

COMMAND + Shift + C

Move or copy page again to last selected section.

Option + COMMAND + T

Enter full-screen mode.

Control + COMMAND +_F

Synchronize this notebook.

COMMAND + S

Synchronize all notebooks

Shift + COMMAND + S


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