Join a meeting

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Learn how to link your Skype for Business meeting to a page in your team's shared OneNote file. OneNote will then automatically add the participant list, the agenda from the meeting invite, and any files that were presented to that page. You'll also learn how to join the meeting using the Skype for Business client. In the sections below the Try It!, we tell you how to join a meeting using an iPad, iPhone, or Windows Phone, or the Skype for Business web app (for any device that doesn't have Skype for Business installed on it).

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Try it!

The following procedures describe how to perform tasks on a computer running Windows. To see instructions for other devices, see Specific "how to" instructions for your device

To link a OneNote page to your meeting from an Outlook meeting invitation on your PC
  1. From your Outlook calendar, open an existing meeting invitation or create a new one.

  2. In the ribbon, click Meeting Notes.

  3. Click Share notes with the meeting.

  4. Navigate to the shared OneNote file and page where you want to store these meeting notes.

  5. Click OK.

    Outlook places a link to the OneNote page in the meeting invitation, for easy access by all people invited to the meeting. It also gives the assigned note-taker a quick way to get to the correct page so there's no delay once the meeting starts.

    It looks like this:

    View Meeting Notes link

    Note: If you added the OneNote link to an existing meeting invitation, you'll probably want to send a meeting update out to the attendees. Click Contact Attendees in the Outlook ribbon. Then click Reply all with email and click Send.

To join a Skype for Business meeting from your PC
  • From Outlook: Open your calendar, then open the meeting invitation. In the meeting body, probably just below the meeting agenda or other info, click the Join Skype Meeting link.

    Join Skype Meeting user interface

  • From Skype for Business: Click on the Meeting tab, then double-click the meeting you want to join. Choose an audio option and click OK.

    Join a meeting from the Skype for Business Meeting tab

  • From a meeting reminder: When the reminder pops up (if you're done clicking Snooze), select the meeting, then click the Join Online button.

    Join a meeting from the meeting reminder

Specific "how to" instructions for your device

To link a OneNote page to your meeting from the Outlook meeting invitation
  • You cannot link a OneNote page to your meeting from Outlook for Android. Instead, open OneNote, and create a new page for your meeting.

To join a Skype for Business meeting from your Android device
  • From Outlook: Tap the Calendar icon in the tab bar, then tap the meeting you want to join. Tap Notes, then tap the Skype Meeting link.

  • From Skype for Business: Tap the Calendar icon, then tap the meeting you want to join. Then tap the Skype call link.

  • From a meeting reminder: When the reminder pops up, select the meeting, then tap the Join Online button.

To link a OneNote page to your meeting from the Outlook meeting invitation
  • You cannot link a OneNote page to your meeting from Outlook for iOS. Instead, open OneNote and create a page for your meeting.

To join a Skype for Business meeting from your from your iPhone or iPad
  • From Outlook: Tap the Calendar icon in the tab bar, then tap the meeting you want to join. Tap the meeting description, and tap the Join online meeting link.

  • From Skype for Business: Tap meetings, tap the meeting you want to join, then tap the Join Meeting button.

  • From a meeting reminder: When the reminder pops up, select the meeting, then tap the Join Online button.

To link a OneNote page to your meeting from the Outlook meeting invitation
  • You cannot link a OneNote page to your meeting from Calendar for Windows Phone. Instead, open OneNote and create a new page for your meeting.

To join a Skype for Business meeting from your Windows Phone
  • From Outlook: Tap the meeting you want to join, then tap the Skype call link.

  • From Skype for Business: Tap the meeting you want to join, then tap the Skype call link.

  • From a meeting reminder: Tap the reminder, then tap the Skype call link.

To link a OneNote page to your meeting from the Outlook meeting invitation
  • You cannot link a OneNote page to your meeting from Outlook for Mac. Instead, open OneNote and create a new page for your meeting.

To join a Skype for Business meeting from your Mac
  • Skype for Business is not available for Mac OS X.

To link a OneNote page to your meeting from the Outlook meeting invitation
  1. Open your calendar, then open the meeting invitation. On the menu bar, select Attach.

    Navigate to the OneNote file, click the filename, and then click the Next button.

  2. Select Attach as a OneDrive file.

    Outlook places a link to the OneNote page in the meeting invitation, for easy access by all people invited to the meeting. It also gives the assigned note-taker a quick way to get to the correct page so there's no delay once the meeting starts.

    It looks like this:

    View Meeting Notes link

To join a Skype for Business meeting from Office 365
  • Open your calendar, then open the meeting invitation. Select the Join online meeting link in the meeting description, or select Skype meeting > Join Skype meeting on the menu bar.

Additional resources

For instructions on setting up Outlook and Skype for Business for this tutorial, see the Setup Instructions in Communicate your way.

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