Insert, delete, or change a comment

Use comments in your document to make suggestions to other people or to track issues for follow-up.

Insert a comment

  1. Select the text you want to comment on, or click at the end of the text.

  2. On the Review tab, click New Comment.

  3. Type your comment. Word shows your comment in a balloon in the document's margin.

    A comment in the margin is highlighted

Reply to a comment

  1. In the comment, click the Reply button.

    Reply to Comment icon is highlighted

    Or click the comment and on the Review tab, click New Comment.

  2. Type your reply.

    Comment with a response

Delete a comment

  1. On the Review tab, in the Comments section, click Next to select a comment.

    On the Review tab, in the Comments section, Next Comment is hightlighted

  2. On the Review tab, click Delete.

    On the Review tab, Delete Comment is highlighted

    To delete all comments at once, click the arrow by Delete, and then click Delete All Comments in Document.

    On the Review tab, Delete All Comments in Document is highlighted

See also

Track changes in Word for Mac

To preserve the layout of your document, comments are displayed in balloons that appear in the margin. Comment balloon

Insert a comment

  1. Select the text or item that you want to comment on, or click to insert the cursor near the text that you want to comment on.

  2. On the Review tab, under Comments, click New.

    Word Review tab, Comments group

  3. Type the comment text in the comment balloon.

    Tip: You can also turn on Track Changes, which uses revision mark to show additions, deletions, and formatting changes.

Delete a comment

  1. Select the comment that you want to delete.

  2. On the Review tab, under Comments, click Delete.

    Word Review tab, Comments group

    Tip: You can also delete a comment by clicking the close button in the upper-right corner of the comment balloon.

Change the name or initials used in a comment

If you collaborate with multiple reviewers and want to avoid anonymous comments, ask your reviewers to add their names or initials by using this procedure.

  1. On the Word menu, click Preferences.

  2. Under Personal Settings, click User Information  Under Personal Settings, click User Information .

  3. In the First, Last, and Initials boxes, type the first name, last name, and initials that you want to use in your comments.

See also

Use tracked changes

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