Insert a signature in a Word 2016 for Mac document

Your handwritten signature gives your document a personal touch. You can scan your signature, store it as a picture, and then insert your signature in Word documents.

Scan and insert a picture of your handwritten signature

You need a scanner to do this.

  1. Write your signature on a piece of paper.

  2. Scan the page and save it on your computer in a common file format: .BMP, .GIF, .JPG, or .PNG.

    Tip: For information on how to use your scanner, use the manufacturer’s manual or Web site.

  3. On the Insert tab, click Pictures > Picture from File.

    On the Insert tab, Picture from File is highlighted.

  4. Browse to the picture you want to insert, select it, and then click Insert.

  5. Click the picture to show the Picture Format tab.

  6. On the Picture Format tab, click Crop, and then crop the signature.

    On the Picture Format tab, Crop is highlighted.

  7. Right-click the picture, and then click Save as Picture to save it as a separate file you can use in other documents.

Include text with your reusable signature

If you want information, such as your job title, phone number, or email address to be part of your signature, save it along with the picture as AutoText.

  1. Type the text you want under the inserted picture.

  2. Select the picture and the typed text.

  3. On the Insert menu, click AutoText > New.

    Insert menu with AutoText > New is highlighted.

  4. The Create New AutoText box opens.

    Create New AutoText dialog box

    Next to Name, type a name for your signature block and click OK.

  5. When you want to use this signature, place the insertion point where you want to insert the signature block.

  6. On the Insert menu, click AutoText > AutoText, and then click the name of your signature block.

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