Insert a picture using a screen reader in PowerPoint Online

PowerPoint Online helps you make engaging multimedia presentations with graphics, audio, and video. You can insert media files by using keyboard shortcuts.

To use PowerPoint Online you have to sign in to your Microsoft account. If you don't have an account yet, you can sign up for a Microsoft account.

Notes: 

  • This topic assumes that JAWS users have turned off the Virtual Ribbon Menu feature. When you use PowerPoint Online, we recommend that you use Internet Explorer as your browser.

  • PowerPoint Online is a web-based application, so the keyboard shortcuts and navigation may be different from those in PowerPoint 2016. Learn more in Accessibility features in PowerPoint Online.

In this topic

Add a picture from your device

Add a picture from the Internet

Add a video from the Internet

Add a picture from your device

Select a picture that's on your device to add to your presentation.

  1. To move to the menu bar, press Ctrl+F6 until you hear “Menu bar, Home tab selected.” (In Narrator, you hear “Home tab item.”)

  2. Press the Tab key to move the focus to the Insert tab. You hear “Insert tab.” (In Narrator, you hear “Insert tab item.”) To select the Insert tab and open the Insert tab submenu, press Spacebar. You hear “New slide.” (In Narrator, you hear “New item.”)

  3. Press the Tab key to move through the submenu items, and select Picture. You hear “Picture button.”

  4. Press Enter. This opens the Choose File to Upload dialog box, with the focus in the File name field. You hear ”Choose File to Upload dialog. File name.” Navigate through this dialog box as you would navigate through any similar file-selection dialog box.

  5. To place the selected picture in your presentation, select Open. The focus is on the image, and the Picture Tools Format menu is open.

Add a picture from the Internet

When using pictures or clip art from Bing, you're responsible for respecting copyright, and the license filter in Bing can help you choose which images to use.

  1. To move to the menu bar, press Ctrl+F6 until you hear “Menu bar, Home tab selected.” (In Narrator, you hear “Home tab item.”)

  2. Press the Tab key to move the focus to the Insert tab. You hear “Insert tab.” (In Narrator, you hear “Insert tab item.”)

  3. To select the Insert tab and open the Insert tab submenu, press Spacebar. You hear “New Slide.” (In Narrator, you hear “New item.”)

  4. Press the Tab key to move through the submenu items and select Online Pictures. You hear “Online Picture button.”

  5. Press Enter. This opens the Insert Pictures dialog box, with the focus in the Search Bing field. You hear ”Search Bing.”

  6. Type your search terms, and then press Enter. The search results will appear with the focus on the first image. You hear the name of the first image.

  7. Move through the image search results by using the arrow keys. You hear the name of each file as it's selected. When you find the image you want to use, press Enter. This selects the image and places it into your presentation. The focus is on the image, and the Picture Tools Format menu is open.

Add a video from the Internet

Search the vast collection in YouTube to find a video for your presentation.

  1. To move to the menu bar, press Ctrl+F6 until you hear “Menu bar, Home tab selected.” (In Narrator, you hear “Home tab item.”)

  2. Press the Tab key to move the focus to the Insert tab. You hear “Insert tab.” (In Narrator, you hear “Insert tab item.”)

  3. To select the Insert tab and open the Insert tab submenu, press Spacebar. You hear “New Slide.” (In Narrator, you hear “New item.”)

  4. Tab to the Online Video button. You hear “Online Video.” Press Enter. This opens the Insert Video dialog box. The focus will be in the search field. You hear “Dialog. Search YouTube.”

  5. Type your search terms, and then press Enter. The search results will appear, with the focus on the first item in the results list. You hear “Dialog, OK Cancel,” and then Narrator says the title of the first video in the search results.

  6. Use the arrow keys to navigate through the search results. Narrator will speak the name of each video as it's selected. When you find the video you want to use, press Enter. This selects the video and places it into your presentation. The focus is on the video, and the Drawing Tools Format menu is open.

More information

Create a presentation online using a screen reader

Use keyboard shortcuts to loop through task panes in PowerPoint Online

Add comments to a PowerPoint Online presentation using a screen reader

Save your presentation using a screen reader in PowerPoint Online

Print your slides using a screen reader in PowerPoint Online

Keyboard shortcuts in PowerPoint Online

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