Insert Outlook meeting details into OneNote

If you want to give your notes a more consistent appearance and provide a more complete record of your meetings, you can add meeting details from Outlook into your OneNote notes. Meeting details can include the date and location, agenda, topic, and attendees.

Note:  You’ll need to have Outlook and OneNote installed on the same computer to add meeting details to your notes.

  1. In OneNote, choose Home > Meeting Details.

    Screenshot of the Meeting Details button in OneNote 2016.

  2. On the menu that appears, do one of the following:

    • To select a meeting that occurs today, choose its time and subject in the list.

    • To select a meeting that occurs on a different day, select Choose a Meeting from Another Day and then choose the calendar icon to select a specific date or click the Previous Day or Next Day buttons to display a past or future meeting. Choose the time and subject of the meeting you want, and then choose Insert Details.

Meeting details are added to OneNote as text. You can freely add to, change, or delete any part of the meeting details in OneNote without affecting the original meeting notice in your Outlook calendar. For example, you can delete the names of invited attendees who weren’t at the meeting so you have a record of who actually attended.

  1. In Microsoft Office OneNote 2007, on the Insert menu, click Outlook Meeting Details.

  2. In the Insert Outlook Meeting Details dialog box, do one of the following:

    • To select a meeting that occurs today, click its time and subject in the list.

    • To select a meeting that occurs on a different day, click the calendar icon Button image and then select a specific date, or click the Previous Day Button image or Next Day Button image button to display a past or future meeting, and then click its time and subject in the list.

  3. Click Insert Details.

Note: Outlook meeting details are placed into OneNote as text. You can freely add to, change, or delete any part of the meeting details in OneNote without affecting the original meeting notice in your Outlook schedule.

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