Format a document in Word 2016

In Word, you can select and format text, create bulleted and numbered lists, adjust text alignment, and change line spacing for a paragraph or an entire document.

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Bulleted list icon

To add bullets or numbering to text: Select the text that you want to add bullets or numbering to, and then on the Home tab, in the Paragraph group, tap or select Bullets or Numbering.

Paragraph alignment icon

To align text left, center, or right: Select the text that you want to align, or press Ctrl+A to select all the text in the document. Then, on the Home tab, in the Paragraph group, tap or select Align Left or Align Right, Center, or Justify.

Line spacing icon

To change the line spacing in a portion of a document: Select the paragraphs you want to change, and then on the Home tab, select the Line and Paragraph Spacing button.

Paragraph spacing icon

To change the line spacing for an entire document: Select Design > Paragraph Spacing, and then select one of the built-in spacing options, such as Compact, Tight, Open, Relaxed, or Double.

Want more?

Create a numbered list

Adjust indents and spacing in Word

Undo, redo, or repeat an action

Office 2016 Quick Starts

You format a document to add visual touches and make it easier to read.

First, open a document or type some text so you have something to format.

Now, select some text. When you point to the selection, the Mini toolbar pops up.

I can Bold, highlight, change the font size, and access Styles.

There are more formatting choices on the ribbon.

Here we can add Strikethrough, format the text as a Subscript or Superscript, and over here, adjust paragraph formatting.

The Paragraph group also has some useful options, like Bullets and Numbering.

These commands adjust paragraph alignment. Let’s see what they do. Click a paragraph three times to select it.

Now the paragraph is aligned left. Watch what happens when I align it to the center… And now the right. This last button justifies the text on both margins.

Next, let’s look at another formatting option. Click here to adjust line spacing.

The default line spacing is 1.15. But you can single-, double-, or even triple-space it.

To change the spacing of the whole document, click Paragraph Spacing here on the Design tab.

Last, but not least, in this row of buttons called the Quick Access Toolbar, we see the Undo button.

If you make a mistake in your document, click Undo to restore things back to the way they were.

There’s also a Redo button.

Learn more at

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