Find items by doing a basic search in Outlook 2016 for Mac

From the search box on the Outlook toolbar, you can do a quick search of the current folder. You can also to find text within a specific item.

Do a basic search in Outlook

You can use the search box on the toolbar to search in the current folder or view.

  1. Go to the folder or view that you want to search, such as Mail, Calendar, or People.

  2. In the upper-right corner of the Outlook window, enter your search word or words in the search box Search box .

    Outlook displays the search results on the Search tab.

  3. When you are done looking at the search results, on the Search tab, click Close Search.

    Close Search button


    • If you don't click Close Search, the Search tab remains active. The item list continues to show the search results even if you click another tab, such as the Home tab.

    • An Outlook search includes the file names of attachments but not the text inside attachments.

    • To save a search as a Smart Folder, on the Search tab, click Save Search, and then enter a name for it under Smart Folders.

      Save Search

Search within an item

  1. Open the item.

  2. On the Edit menu, point to Find, and then click Find.

  3. In the Find box, enter your search word or words.

    In the item, Outlook highlights the first instance of your search phrase.

    To find the next or previous instance of your search phrase, use the forward and back arrows Forward and Back arrows .

    Note: The keyboard shortcut for searching within an item is COMMAND + F .

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