Find and replace text in notes in OneNote Online

Finding and replacing text can be helpful when editing notes. Although OneNote Online doesn’t have a find-and-replace feature, you can use Search to find a keyword. If you’d like to replace instances of a word or phrase, you can replace them one by one.

Find text

  1. On your keyboard, press Ctrl+F (PC) or Control+F (Mac), or click the magnifying glass icon near the top of the page list.

  2. In the Search box that appears, enter a search word or phrase, and then press Enter.

  3. Just below the Search box, click the arrow to adjust the scope of your search, if necessary. You can search the current Notebook, the current Section, or the current Page.

  4. If your search text was found in any of your notes, click to select any page in the list of search results that appears. OneNote Online will open the page you select and then highlight all occurrences of your search text on that page.

Find and replace text

  1. On a blank page, type the replacement text that you’ll want to use.

  2. Select the text you just typed, and then press Ctrl+C (PC) or ⌘+C (Mac) to copy it to the clipboard.

  3. Go to the page where you want to replace text, press Ctrl+F (PC) or Control+F (Mac), or click the magnifying glass icon near the top of the page list.

  4. In the Search box that appears, enter the search word or phrase whose occurrences you want to replace, and then press Enter.

  5. Double-click the first highlighted occurrence of the text, and then press Ctrl+V (PC) or ⌘+V (Mac) to paste your previously copied replacement text over it. Repeat this step for each additional occurrence that you want to change.

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