Find and open recent notes in OneNote 2016 for Mac

When you first start using OneNote, you’ll likely keep everything in a single notebook for a while. However, as you begin to collect and keep more and a larger variety of notes over time, you might prefer to eventually split up information into multiple notebooks that you can open and close as needed.

For example, you might keep separate notebooks for your work life and your personal life. Or, you might keep a personal notebook for home use, and another one for schoolwork, or for a hobby. If you use OneNote to collaborate with other people, you might also use multiple shared notebooks that others have given you permission to edit.

Each time you start OneNote, it reopens the page you last looked at in the notebook you last worked in. Opening additional notebooks adds them to a list of recent notebooks and to a list of open notebooks — making it easier to switch between them.

Open a new notebook

  1. On the File menu, click Open (or press Control-O on your keyboard).

  2. If you’re not already signed into your OneDrive account (or an account that was shared with you), click Sign In and then enter your account information when prompted.

  3. In the list of notebooks, click the notebook you want to open, and then click Open.

Note: Depending on your connection speed and the size of the notebook you’re opening, it may take a few moments to load all of its sections and pages. The section tabs will appear grey during this time. Once a section tab changes to its proper color, that particular section has been fully loaded and is ready to use.

Switch to a recently used notebook

  1. On the File menu, click Open Recent.

  2. If you’re not already signed into your OneDrive account (or an account that was shared with you), click Sign In and then enter your account information when prompted.

  3. In the list of recent notebooks, click the notebook you want to open, and then click Open.

Note: Switching to another notebook keeps your previous notebook open. To switch between your open notebooks, click the notebook name shown on the left side under the ribbon, and then click the name of the notebook you want to switch to. You can also close a notebook to remove it from the list of open notebooks.

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