Find a note

Can't seem to locate a note you've written? Don't worry—you can use a combination of the different search criteria available in Outlook for Mac to find your note in a flash.

  1. In the Navigation pane, click Notes.

  2. On the Edit menu, point to Find, and then click Outlook Items.

    The Search tab appears.

  3. Define the scope of the search by clicking a scope button on the Search tab, such as All Notes.

    Notes Search tab, group 1

  4. Choose the categories you want to include in your search by selecting or clearing the category check boxes in the Navigation pane.

  5. Add any of the following criteria to refine your search:

On the Search tab, click

To search based on


Text that appears anywhere in an item.


Text that appears in the subject of a note.


The date that a note was last changed.

  1. Note: Some search criteria will require you to enter additional information.

  2. To modify your search by adding or removing criteria, do any of the following:


Do this

Add an additional criterion

Click Add search criteria button .

Delete one of your search criteria

Click the Remove search criteria button next to the criterion that you want to delete.

  1. When you are done looking at the search results, on the Search tab, click Close.

    Search tab, Close


    • The available search criteria are specific to where you are within Outlook, such as Mail, Calendar, Contacts, Tasks, and Notes.

    • If you don't click Close, the Search tab remains active. The item list continues to show the search results, even if you click another tab, such as the Home tab.

    • An Outlook search includes the file names of attachments but not the text inside attachments.

    • The keyboard shortcut for starting an advanced search is SHIFT + COMMAND + F .

    • To save a search as a Smart Folder, on the Search tab, click Save, and then enter a name for the Smart Folder. Search tab, Save and Advanced

See also

Find items in Outlook by doing a basic search

Find a task

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