Files

Mobile user? See Files on mobile devices.

Files that you share in a channel are stored in your team's SharePoint folder. Files that you share in a private or group conversation are stored in your OneDrive for Business folder and are shared with the people in that conversation.

Click Files Files button to see all your important files, which are sorted into the following categories:

  • The Recent view shows you every Office 365 document you’ve viewed or edited in recent history.

  • The Microsoft Teams view shows you all the documents that have been created or edited recently within your favorite channels.

  • In the Downloads view, you'll see a list of all the files you've downloaded to Teams.

The Cloud storage section shows all the different cloud storage services you've connected to Teams. Click one to see your cloud files.

Files list with recent files selected

To make changes to Office files, open them in their respective Office or Office Online apps.

Other file types can't be edited once you upload them to Teams. You need to update your local copy, then upload it again.

You can download any file you see in Teams—whether it’s in a channel’s Files tab, sent in a message, or stored in a OneDrive folder. Click More options More options button next to a file name to see the options for downloading it, opening it, or getting a link to it.

Clicking Files Files button lets you see recently accessed files, a list of your files in Teams, OneDrive and other cloud storage files you’ve added to Teams, and your download history.

To send a file in a one-on-one or group chat, click Choose file Choose file button beneath the compose box, select the file you want to share, and then send. You can also upload a file by going to the Files tab and clicking Share. You can select a file from your computer or OneDrive for Business account.

To share a file in a channel, click Choose file Choose file button beneath the compose box or head to the Files tab and click Upload.

Once you share a file, you can also share a link to it. Just click More options More options button next to the file name and then select Get link.

To share files with a team, go to the Files tab at the top of a channel, and click Upload.

Files tab with Upload button selected

You can also attach a file directly to a message (by clicking Choose file Choose file button ) and it will appear in the channel's Files tab.

You can grab a link to a previously uploaded file without leaving the channel you're chatting in. Just click Choose file Choose file button beneath your compose box, then select Browse Teams and Channels. Go to the file you want, and then click Share a link. Teams posts your link in the channel conversation, including the name of the team and channel where the file is stored.

Files list with a file selected

Alternatively, you can go to the file's location in Teams, click More options More options button next to the file name, and then select Get link. You can now paste the link into any channel or chat.

Don't forget that you can share links to files in other channels (even if they belong to different teams). That way, you never have to upload multiple copies of the same file to work with it in different places.

As of right now, you can share files from Box, Dropbox, Dropbox for Business, Google Drive, and ShareFile in Teams.

Got files stored in the cloud? No problem.

Click Files Files button on the left side of the app, and then click Add cloud storage. Pick your cloud storage service from the list that comes up.

Sign in with your account. You might need to turn off your pop-up blocker first.

Now you can add files from the cloud as well as from your computer to channels.

Note: Contact your IT admin if cloud storage options don't appear.

If you haven’t already, add your cloud storage service. Click Files Files button on the left side of the app, click Add cloud storage, and then pick your service from the list. You might need to turn off your pop-up blocker to sign in.

To add a file, return to the conversation, click Choose file Choose file button beneath the compose box, and pick your cloud storage service from the menu. Now you can pick the file you want to add.

Note: Contact your IT admin if cloud storage options don't appear.

We don't currently support sharing files from cloud storage services like Box or Dropbox in one-on-one or group chats. You can still attach files from your OneDrive account to a chat message, though.

Sharing a folder with a channel gives the rest of your team access to your documents. To get started, go to the Files tab in your channel of choice. Click Add cloud storage, then select the service you want. If you haven't done so already, you'll need to sign in to your account to access your files. Once you see your folders, pick the one you'd like to share with the channel. (All you OneDrive users stay tuned—support for adding folders from your OneDrive account is coming soon.)

FYI, sharing a folder won't automatically grant access to everyone in your team. You'll need to do that through your cloud storage provider's website.

Note: Contact your IT admin if cloud storage options don't appear.

There’s probably a pop-up blocker running. If Teams stops responding when you try to sign in to cloud storage, make sure your pop-up blocker is off and try again.

To move or copy a file, open the Files or SharePoint tab for the channel that has the file. Select the file, and then click Move or Copy in the top menu bar.

Files tab with a file selected

You can copy files:

  • Within the same team.

  • Between teams.

  • Between OneDrive and a team.

  • From a SharePoint tab to the same document library, a team, or a OneDrive.

You can move files:

  • Within the same team.

  • Within the same OneDrive.

  • Within the same document library of a SharePoint tab.

If you upload a file that already exists in a channel, you can choose to overwrite the existing file or create a copy with a new name. If you upload a copy to a different channel, Teams creates a duplicate.

You don't ever have to upload multiple copies of the same file to share it in different places, however. In Teams, you can share a link to a file in multiple channels, even in different teams.

Once you upload a file to a channel, head to the Files tab, click More options More options button next to the file name, click Get link, and then paste it in a channel.

No matter where you upload it from, a file that you upload to a channel will have a copy stored on your team's SharePoint site.

If you deleted files from a Files or SharePoint tab and you want them back, don’t despair. Just open the channel or tab where the files were and click Open in SharePoint. Once the SharePoint site opens, click Recycle bin from the left bar, and your deleted files should be right there.

Files that you share in a channel are stored in your team's SharePoint folder. Files that you share in a private or group conversation are stored in your OneDrive for Business folder and are only shared with the people in that conversation.

The OneDrive files you see in Teams are OneDrive for Business files associated with your Office 365 account—not your personal OneDrive. Only you and people you've explicitly given permissions to can see and modify these files.

Teams doesn't currently support connecting your personal OneDrive to Teams.

You can share a file with people outside your team (if they are also using Microsoft Teams) by sending it to them in a chat.

If you want to share a file with someone outside your organization, open the file in Office Online or an Office app and share it from there.

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