Export Access web app tables to SharePoint

This article explains how to export Access web app tables to SharePoint lists. When you export your tables, a SharePoint List is created for each table in your Access web app and data is exported to each list.

Export Access web app tables to SharePoint

To export your Access web app tables to SharePoint lists, complete the following steps.

  1. Open your Access web app in your web browser, and then click Settings > Export to SharePoint Lists.

    Export to SharePoint Lists command on the Settings gear menu

  2. You'll see a confirmation message asking if you're sure you want to export the tables. Click Yes to continue or click No if you want to stop exporting your tables.

    Screenshot of confirmation dialog box. Clicking yes exports the data to SharePoint lists and clicking no cancels the export.

    Note: If you don't have permissions to create SharePoint sub-sites, you'll see an error message after clicking Yes. You'll need to have permissions to create SharePoint sub-sites in order to export your Access web app tables to SharePoint lists through this process.

  3. SharePoint displays an informational message letting you know where it's going to export the data and that it could take several minutes to complete. Click OK to continue.

    Screenshot of export to SharePoint lists message with an OK button.

  4. SharePoint navigates you to a SharePoint list in a new subsite that displays progress of the export procedure. Refresh your browser after a few minutes to see the current state of the export. SharePoint creates a new record in this list for each separate step of the export process. You'll also receive an email notification letting you know that the export process started.

    SharePoint list with record titled requested to export Access web app

  5. When SharePoint completes exporting all tables, you'll see a record titled Export Completed in the export status list. Note, you might need to keep refreshing your browser until you see this record. You'll also receive an email notification letting you know that the export process is completed. If you don't want to keep refreshing your browser, you can just wait until you receive that email before returning to this status list.

    SharePoint list with record titled Export Completed

  6. Navigate to the Site Contents page to see all the lists created from your Access web app. Each list is named the same as your Access web app table.

    SharePoint subsite page containing lists from exported Access web app

  7. Click a list name to open the list in datasheet view to see the data and columns.

    SharePoint list with six contact records displayed

Data type conversion

The following table explains how the various data types are exported from Access web apps to SharePoint lists.

Access web app data type

SharePoint list data type

Short Text

Single line of text

LongText

Multiple lines of text

Number

Number

Date/Time

Date and Time

Currency

Currency

Yes/No

Yes/No

Hyperlink

Hyperlink or Picture

Image

Hyperlink or Picture

Lookup (for relationship)

Lookup

Lookup (static list)

Choice

Calculated

This data type is not exported.

Note: Lookup fields that use Calculated data types for their display value won't be exported.

Note: Linked tables to SharePoint lists within the Access web app won't be exported as part of this process.

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