Edit a list column in SharePoint Online

You can change the settings, such as the name, for a SharePoint column in a list. Depending on the type of column and the type of list, you can make additional changes, such as how much text a user can enter, or which columns to show or hide. You can also change the order in which columns appear in a list. For example, in a product list, you might want to change the item number or price's position in the list. You need Edit permission level or higher to edit a column.

Note: Does your screen look different than the examples here? Your administrator may have classic mode set on the list, or you're using an earlier version. If so, see Change a column in a list or library. If you're a list owner, site owner, or administrator, see Switch the default experience for lists or document libraries from new or classic for the steps to set the default experience.

Change the order of how the columns are displayed

  1. In the app launcher Office 365 app launcher icon , click SharePoint, locate and go to the site, and then open the list. If you can’t find the list, click Settings Settings icon , click Site Contents, and then open the list.

  2. In the Command bar, click View options Lists View Options Icon , and then click Manage views.

    If View options Lists View Options Icon is not visible, make sure you are not editing a list or have not selected one or more items. Also, you may not have permission. In that case, contact the Office 365 admin or the site or list owners.

  3. Under the Columns section, click Column Ordering.

  4. On the Change Column Ordering page, click the down arrow under Position from Top for the column name you want to change.

    Chaning the list column order

  5. Repeat step 4 to change the order of all columns you want, and then click OK to save.

Show or hide columns

  1. In the app launcher Office 365 app launcher icon , click SharePoint, locate and go to the site, and then open the list. If you can’t find the list, click Settings Settings icon , click Site Contents, and then open the list.

  2. In the Command bar, click View options Lists View Options Icon , and then click Manage views.

    If View options Lists View Options Icon is not visible, make sure you are not editing a list or have selected one or more items. Also, you may not have permission. In that case, contact the Office 365 admin or the site or list owners.

  3. Click the name of the view you want to change.

  4. In the Columns section, check or clear the box under the Display heading next to the column you want to show or hide.

    Chaning the list column display

    Alternatively, click the arrow on a list column header, click Column settings, and then click Move left or Move right.

  5. Click OK to save.

Change the settings for a column in a list

  1. In the app launcher Office 365 app launcher icon , click SharePoint, locate and go to the site, and then open the list. If you can’t find the list, click Settings Settings icon , click Site Contents, and then open the list.

  2. In the Command bar, click View options Lists View Options Icon , and then click Manage views.

    If View options Lists View Options Icon is not visible, make sure you are not editing a list or have selected one or more items. Also, you may not have permission. In that case, contact the Office 365 admin or the site or list owners.

  3. Click the name of the view you want to change.

  4. On the Settings page, in the Columns section, click the name of the column that you want to edit.

    Editing a list column

  5. Change the settings that you want. The settings vary depending upon the type of column you are editing.

    For more information, see Site column types and options and Edit a rich text, list column in SharePoint Online.

  6. Click OK to save.

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Updated October 31, 2016

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