Draw straight lines or align things with the ruler

On Windows devices, you can use the Ruler on the Draw tab of the Ribbon to draw straight lines or to align a set of objects. The Ruler pivots to any position you want: horizontal, vertical, or any angle in between. It has a degrees setting so that you can set it at a precise angle, if necessary. 

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You can manipulate the Ruler by using your fingers, a mouse, or keystrokes.

Requirements

This is a subscriber-only, Office 365 feature. See Requirements below for more details.

Turn on the Draw tab to see the Ruler

  1. Open File > Options.

  2. Tap the Customize Ribbon tab in the Options dialog box.

  3. In the box on the right side of the dialog box, tap the check box named Draw.

  4. Click OK to close the Options dialog box.

  5. Tap the Draw tab, and you'll see the Ruler on the ribbon.

    The Ruler stencil is on the Draw tab of the ribbon in PowerPoint 2016.

Draw a line or align items

  1. Select the slide where you want to use the ruler.

  2. Tap the Ruler Ruler icon. The ruler, or straightedge, is located on the Draw tab of the ribbon in Office 2016. on the Draw tab to make it appear on the drawing surface of the slide.

  3. Position the Ruler at the angle you want.

    • Use one finger to move the ruler up/down or left/right.

    • Use two fingers to rotate the ruler to the angle you want.

    • Use three fingers to rotate the ruler by five-degree increments.

  4. To draw a line    Tap a pen or highlighter on the Draw tab, and begin drawing.

    To align individual items    Select each one in turn and drag the object until its selection handle snaps to the ruler.

    To align a group of items at once    Multi-select the items by pressing Ctrl while tapping each item in turn. Drag the set of objects until it snaps to the ruler.

    A shape aligns to the ruler on its edge, whereas an object such as an icon, picture, or text box aligns to the ruler on its bounding box.

Control the ruler with the mouse

Move the ruler by clicking and dragging with your mouse. To stop moving the ruler, release the mouse button.

Rotate the ruler in one-degree increments by turning the scroll wheel on your mouse. The ruler pivots where the mouse pointer is pointing. (Rotation requires a mouse scroll wheel; it doesn't work with laptop trackpads.)

Control the ruler with the keyboard

If you don't have a touch screen, or if you prefer using your keyboard, use these key combinations to manipulate the ruler after you've selected the Ruler button to activate it on the surface of your slide.

To control the ruler with your keyboard:

  1. Tap the Ruler Ruler icon. The ruler, or straightedge, is located on the Draw tab of the ribbon in Office 2016. on the Draw tab to make it appear on the drawing surface of the slide.

  2. Click the Ruler with your mouse.

  3. Press Shift+F6 to enter ruler-manipulation mode.

  4. Use a keyboard shortcut to manipulate the Ruler:

    Action

    Key strokes

    Move the Ruler up, down, left, or right

    Up arrow, down arrow, left arrow, right arrow

    Rotate the Ruler in 15-degree increments

    Hold down the Alt key and tap the left or right arrow once for each increment

    The left arrow rotates the ruler counterclockwise; the right arrow rotates it clockwise.

    Rotate the Ruler in one-degree increments

    Hold down Alt+Ctrl and tap the left or right arrow once for each increment*

    The left arrow rotates the ruler counterclockwise; the right arrow rotates it clockwise.

    (A dark gray border appears on the edges of the Ruler while you're moving it to indicate that ruler-manipulation mode is turned on.)

    * The Alt+Ctrl+arrow key combination can also be used by Windows to rotate your display monitor. The monitor-rotation feature is controlled by the graphics card of a computer. If that feature is turned on for your computer, it will take priority over the Ruler shortcut key, and the result will be that your monitor display will be rotated 90 degrees when you press Alt+Ctrl+right or left arrow key. You can reset your monitor rotation by pressing Alt+Ctrl+up arrow.

    If you want to use the Ruler manipulation key combination, turn off the monitor-rotation feature by right-clicking your computer desktop and choosing a command such as Graphics Properties or Graphics Options. Find a Hot Keys command, and set it to Disabled. (The exact arrangement and names of these commands vary by manufacturer.) After you've turned off the monitor-rotation feature, the Alt+Ctr+arrow key combinations can be used on both the Ruler and on shapes that have been inserted on a slides in PowerPoint.

Hide the ruler

  • Tap the Ruler Ruler icon. The ruler, or straightedge, is located on the Draw tab of the ribbon in Office 2016. on the Draw tab to make it disappear from the drawing surface of the slide.

Requirements for the Ruler

Requirements

This is a subscriber-only, Office 365 feature.

Applies to:

PowerPoint for Office 365:

 Monthly Channel: Version 1702
 Semi-annual channel (Targeted): Version 1803
 Semi-annual channel: Not available yet
 Find your Office version

Operating system:

Windows 10, version 1607
 Find your Windows version

Requirements

This feature works on Windows tablets, but not Windows Phones. See Requirements below for more details.

Draw a line or align items

  1. Tap the slide where you want to use the ruler.

  2. Tap the Ruler Ruler icon. The ruler, or straightedge, is located on the Draw tab of the ribbon in Office 2016. on the Draw tab to make it appear on the drawing surface of the slide.

  3. Position the Ruler at the angle you want:

    • Use one finger to move the ruler up/down or left/right.

    • Use two fingers to rotate the ruler to the angle you want.

    • Use three fingers to rotate the ruler by five-degree increments.

  4. To draw a line    Tap a pen or highlighter on the Draw tab, and begin drawing.

    To align individual items    Select each one in turn and drag the object until its selection handle snaps to the ruler.

    To align a group of items at once    Multi-select the items by selecting one and then tapping and holding it while you successively tap other items with another finger. Drag the set of objects until it snaps to the ruler.

    A shape aligns to the ruler on its edge, whereas an object such as an icon, picture, or text box aligns to the ruler on its bounding box.

Hide the ruler

  • Tap the Ruler Ruler icon. The ruler, or straightedge, is located on the Draw tab of the ribbon in Office 2016. on the Draw tab to make it disappear from the drawing surface of the slide.

Requirements for the Ruler

Requirements

This feature is for all users on Windows tablets.

Applies to:

PowerPoint Mobile:
Version 17.9330.20541

Operating system:

Windows 10, version 1709 or later
 Find your Windows version

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