Draw straight lines or align things with the ruler

On Windows devices, Office 365 subscribers can use the Ruler on the Draw tab of the Ribbon to draw straight lines or to align a set of objects. The Ruler pivots to any position you want: horizontal, vertical, or any angle in between. It has a degrees setting so that you can set it at a precise angle, if necessary. 

You can manipulate the Ruler by using your fingers or by using keystrokes.

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Turn on the Draw tab to see the Ruler

  1. Open File > Options.

  2. Tap the Customize Ribbon tab in the Options dialog box.

  3. In the box on the right side of the dialog box, tap the check box named Draw.

  4. Click OK to close the Options dialog box.

  5. Tap the Draw tab, and you'll see the Ruler on the ribbon.

    The Ruler stencil is on the Draw tab of the ribbon in PowerPoint 2016.

Draw a line or align items

  1. Select the slide where you want to use the ruler.

  2. Tap the Ruler Ruler icon. The ruler, or straightedge, is located on the Draw tab of the ribbon in Office 2016. on the Draw tab to make it appear on the drawing surface of the slide.

  3. Position the Ruler at the angle you want.

    • Use one finger to move the ruler up/down or left/right.

    • Use two fingers to rotate the ruler to the angle you want.

    • Use three fingers to rotate the ruler by five-degree increments.

  4. To draw a line    Tap a pen or highlighter on the Draw tab, and begin drawing.

    To align individual items    Select each one in turn and drag the object until its selection handle snaps to the ruler.

    To align a group of items at once    Multi-select the items by pressing Ctrl while tapping each item in turn. Drag the set of objects until it snaps to the ruler.

    A shape aligns to the ruler on its edge, whereas an object such as an icon, picture, or text box aligns to the ruler on its bounding box.

Control the ruler with the keyboard

If you don't have a touch screen, or if you prefer using your keyboard, use these key combinations to manipulate the ruler after you've selected the Ruler button to activate it on the surface of your slide.

To control the ruler with your keyboard:

  1. Tap the Ruler Ruler icon. The ruler, or straightedge, is located on the Draw tab of the ribbon in Office 2016. on the Draw tab to make it appear on the drawing surface of the slide.

  2. Click the Ruler with your mouse.

  3. Press Shift+F6 to enter ruler-manipulation mode.

  4. Use a keyboard shortcut to manipulate the Ruler:

    Action

    Key strokes

    Move the Ruler up, down, left, or right

    Up arrow, down arrow, left arrow, right arrow

    Rotate the Ruler in 15-degree increments

    Hold down the Alt key and tap the left or right arrow once for each increment

    The left arrow rotates the ruler counterclockwise; the right arrow rotates it clockwise.

    Rotate the Ruler in one-degree increments

    Hold down Alt+Ctrl and tap the left or right arrow once for each increment*

    The left arrow rotates the ruler counterclockwise; the right arrow rotates it clockwise.

    (A dark gray border appears on the edges of the Ruler while you're moving it to indicate that ruler-manipulation mode is turned on.)

    * The Alt+Ctrl+arrow key combination can also be used by Windows to rotate your display monitor. The monitor-rotation feature is controlled by the graphics card of a computer. If that feature is turned on for your computer, it will take priority over the Ruler shortcut key, and the result will be that your monitor display will be rotated 90 degrees when you press Alt+Ctrl+right or left arrow key. You can reset your monitor rotation by pressing Alt+Ctrl+up arrow.

    If you want to use the Ruler manipulation key combination, turn off the monitor-rotation feature by right-clicking your computer desktop and choosing a command such as Graphics Properties or Graphics Options. Find a Hot Keys command, and set it to Disabled. (The exact arrangement and names of these commands vary by manufacturer.) After you've turned off the monitor-rotation feature, the Alt+Ctr+arrow key combinations can be used on both the Ruler and on shapes that have been inserted on a slides in PowerPoint.

Hide the ruler

  • Tap the Ruler Ruler icon. The ruler, or straightedge, is located on the Draw tab of the ribbon in Office 2016. on the Draw tab to make it disappear from the drawing surface of the slide.

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