Download and install custom fonts to use with Office

Most applications (such as Microsoft Word, Excel, and PowerPoint) include fonts that are automatically installed when you install the software. For example, applications that are created especially for document design projects, such as Microsoft Publisher, often come with quite a few extra fonts that you can use with any other program on your computer.

Note   To embed fonts in a Microsoft Office Word document or PowerPoint presentation, see Embedding fonts on the PPTools site.

What do you want to do?:

Locate custom fonts on the Web

Download and install a custom font on a computer running Vista

Download and install a custom font on a computer running Windows XP

Sharing files that contain non-standard fonts

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Locate custom fonts on the Web

In addition to acquiring and using fonts installed with other applications, you can download fonts from the Internet. Some fonts on the Internet are sold commercially, some are distributed as shareware, and some are free. The Microsoft Typography site site provides links to other font foundries (the companies or individuals outside of Microsoft who create and distribute fonts) where you can find additional fonts.

After you find a font that you would like to use with an Office application, you can download it and install it through the operating system that you are currently using on your computer. Because fonts work with the operating system, they are not downloaded to Office directly. You should go through the system's Fonts folder in Windows Control Panel, and the font will work with Office automatically.

Many third parties outside of Microsoft package their fonts in .zip files to reduce file size and to make downloading faster. If you have downloaded a font that is saved in .zip format, you can "unzip" it by double-clicking the icon for the font and following the instructions on the screen.

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Download and install a custom font on a computer running Vista

  1. Go to Control Panel, and then click Fonts.

  2. Right-click anywhere inside the folder, then click Install New Font.

  3. Do one of the following:

    • To install a font from your computer disk drive, in the Add Fonts dialog box, in the list box containing Drives list box, select the folder that contains the new font files.

    • To install a font from a network drive, click Network, and then specify the drive and folder from which you want to install the font.

      Note   The font files may be in different formats like Type 1, True Type, or Open Type. If the fonts you have selected has font files in these formats, it will be listed under the title List of Fonts.

  4. Click Install, and then click Close.

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Download and install a custom font on a computer running Windows XP

  1. On the Start menu, click Control Panel.

  2. In Control Panel, double-click Fonts.

  3. On the File menu, click Install New Font.

  4. Locate the downloaded or unzipped font, and then in the List of Fonts box, click the font that you want to add.

  5. Click OK.

After you have followed the procedures listed above correctly, when you open an Office document, spreadsheet, or presentation, you will see the new font listed in the Fonts list.

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Sharing files that contain non-standard fonts

When you install a custom font, each font will only work with the computer you've installed it on. Custom fonts that you've installed on your computer may not display the same way on a different computer. Text that is formatted in a font that is not installed on a computer will display in Times New Roman or the default font.

Therefore, if you plan to share Microsoft Office Word, PowerPoint, or Excel files with other people, you'll want to know which fonts are native to the version of Office that the recipient is using. If it isn't native, you may have to embed or distribute the font along with the Word file, PowerPoint presentation, or Excel spreadsheet. For more information about this see Fonts that ship with different versions of Office.

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Applies To: Word 2007, PowerPoint 2007

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