Display different contact information on an electronic business card

electronic business card An electronic business card can contain different information than what is displayed in the contact form of the original contact.



An electronic business card is another view of a contact that captures specific information from the contact and allows you to share that information with other people. You can decide which information you want to share.

Depending on which information you want to share, you have some options for modifying the business cards.

What do you want to do?

Add or remove information from the card

Create a duplicate contact and change information

Use custom fields to display different information on the card

Add or remove information from the card

You can add or remove information on a business card for an existing contact by making the changes directly to the card, instead of to the contact form, and then saving the card.

Note: You can only add and remove fields that do not appear on the contact form. For example: if you add the Home Fax field to the business card, you'll see it on the card, but it will not show up on the contact form because Home Fax is not a default field on the form. But if you add the Business Fax field to the business card, it will be displayed in the Business Fax field on the contact form. If you need more flexibility in customizing a business card, see the other two sections in this Help topic.

Important: Any information you add to the card, while not necessarily displayed on the contact form, is still saved with the contact. The contact form default view shows only certain information fields; other fields, such as those displayed in Details and All Fields views, will still retain this information and it will be included in the .vcf file if you share the contact. To add information that will not be visible to others in any of the contact views, see the section on using custom fields.

  1. In Contacts, open the contact whose business card you want to change.

  2. Double-click the business card.

  3. In the Edit Business Card dialog box, beneath the Fields box, click Add or Remove, point to a category, then click the field that you want.

    You can see your changes in the card preview box as you make them.

  4. Click the Up or Down arrows to position the field on the card.

  5. When you are finished making changes, click OK.

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Create a duplicate contact and change information

If you think you will be making a lot of changes to your contacts, it is recommended that you create duplicate contacts, and then change the specific information that you want displayed on the business cards. This way, your data (the contact information) has less chance of being accidentally lost when there are updates to the primary contact. You can save and view multiple duplicate contacts in Microsoft Office Outlook 2007, and you can also place them in different Contact folders (that you create) to organize them. Outlook even provides a time-saving way to create duplicate contacts.

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Use custom fields to display different information on the card

You can also use custom fields to edit the business card and add new information, without adding the information to the contact form.

Note: The information that you add using custom fields is saved as a part of the contact. But unless you add the custom fields to a custom view of the contact, the information will not be visible in any contact views except in the business card.

  1. In Contacts, open the contact whose business card you want to change.

  2. Double-click the business card.

  3. In the Edit Business Card box, click Add, point to Custom, and then click User Field 1.

    There are 4 custom fields available.

    Tip: You can use the custom fields to replace information already saved on the contact form. For example, to add a different business address, remove the existing Business Address field (if there is one), add a custom field, and type the address.

  4. Click the Up and Down arrows to position the field on the card.

  5. When you have finished making changes, click OK.

Updating (resetting) the business card will also update any other new contact information on the card. It will also reset all the card's formatting to the default. This includes font and background colors and text size and alignment. Take this into consideration when you are working with custom-designed cards.

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