Delete a previous version of an item or file in SharePoint

If your SharePoint lists or libraries are set to track versions, you can delete a previous version, all versions, or just minor versions of an item or file. To learn how you can restore a version, see Restore a previous version of an item or file. To turn on versioning, see Turn on version history in SharePoint.

Updated November 21, 2016 thanks to customer feedback.

Delete previous versions of items or files in SharePoint

  1. Open the list or library from the Quick Launch bar.

    If the name of your list or library does not appear, click Site contents or View All Site Content, and then click the name of your list or library.

  2. Right click on the space between the item or document name and date, and then click Version History from the menu. You might need to scroll the menu to see Version History.

    If you don't see Version History, click the ellipse (...) in the dialog and then click Version History.

    You'll see a list of versions of the file.

    Version History dialog box with 3 versions.
  3. In the Version History dialog, hover next to the version you want and click the down arrow on the right side to get a list of options.

    Version dropdown menu with Delete highlighted

    Click Delete.

  4. Click OK to delete the version.

    Version Restore confirm dialog box with OK selected

    Note: SharePoint moves versions you delete to the recycle bin. For more info on that, see How can I recover deleted versions of items or files in SharePoint?

  1. Open the list or library from the Quick Launch bar.

    If the name of your list or library does not appear, click Site contents or View All Site Content, and then click the name of your list or library.

  2. Right click on the space between the item or document name and date, and then click Version History from the menu. You might need to scroll the menu to see Version History.

    If you don't see Version History, click the ellipse (...) in the dialog and then click Version History.

  3. In the Version History dialog, click Delete All Versions.

    Version dialog, with Delete all versions highlighted
  4. Select OK to delete all the version of the file or item you've selected.

    Version Restore confirm dialog box with OK selected

Top of Page

Note: SharePoint does not support minor versions in Lists.

  1. Open the library from the Quick Launch bar.

    If the name of your library does not appear, click Site contents or View All Site Content, and then click the name of your library.

  2. Right click on the space between the document name and date, and then click Version History from the menu. You might need to scroll the menu to see Version History.

    If you don't see Version History, click the ellipse (...) in the dialog and then click Version History.

  3. In the Version History dialog, select Delete Minor Versions.

    Version dialog box with Delete minor versions highlighted
  4. Select OK to delete the minor versions of the file you've selected.

    Version Restore confirm dialog box with OK selected

Top of Page

The minor version and its version number are deleted when you delete a version. The other version numbers do not change. For example, if you have a document that has minor versions 3.1 and 3.2, and you decide to delete version 3.1, the resulting version history shows only minor versions 3.0 and 3.2.

Version history with version 3.1 eliminated

Deleted versions are stored in the SharePoint Recycle bin for up to 90 days. For more info on the SharePoint Recycle bin, see one of the following:

Local deletions    If you deleted your file on your computer, and not from an online library, use the Windows recycle bin to restore it. You can get to it from the desktop. If it's not there, press the Windows key and then type recycle. Click either the Recycle bin, or Recycle bin folder.

Version History is turned on by default in SharePoint, but if you don't see the Version History command, version history may be turned off. Depending on how your administrator has set up SharePoint, you may be able to turn on document versioning.

For information about SharePoint versioning settings, see:

More information on Versioning

To find out if there are is any limit to the number of versions you can use, what minor versions are, how versioning works with file check in and out or content approval, see How does versioning work in a list or library?

Top of Page

Leave us a comment

Was this article helpful? If so, please let us know at the bottom of this page. If it wasn't helpful, give us the details what was confusing or missing, and what you expected. We'd love to answer, if we know what the question is. If you got here from a search and it wasn't the information you wanted, let us know what you searched for. We'll use your feedback to double-check the steps and update this article.

Share Facebook Facebook Twitter Twitter Email Email

Was this information helpful?

Great! Any other feedback?

How can we improve it?

Thank you for your feedback!

×