Create and add an email signature in Outlook Web App

You can add your email signature automatically to all outgoing messages, or you can choose to add your signature only to specific messages.

If you use both Outlook Web App and Outlook, you need to create a signature in each. For information about how to create and use email signatures in Outlook, see Create and add an email message signature.

  1. In a web browser, sign in to Outlook Web App using the URL provided by the person who manages email for your organization. Enter your user name and password, and then click Sign in.

  2. On the nav bar, choose Settings Settings icon > Options.

  3. Under Options, choose Settings > Mail.

  4. Under Email signature, in the text box, type the signature you want to use. Use the formatting mini toolbar to change the appearance of the signature.

  5. If you want your signature to display at the bottom of all outgoing items, including replies and forwards, select Automatically include my signature on messages I send. If you don’t select this option, you can manually add your signature to any message. For details, see Manually add your signature to a new message.

  6. Choose Save.

If you've created a signature, but didn't select the option to add your signature to all outgoing messages, you manually can add it to specific messages.

  1. In a web browser, sign in to Outlook Web App using the URL provided by the person who manages email for your organization. Enter your user name and password, and then click Sign in.

  2. Choose New mail above the folder list. A new message form opens in the reading pane.

  3. At the top of the message, choose insert Insert > Your signature.

  4. When your message is ready to go, choose send  Send.

If you've created a signature, you can specify if the signature is added to all outgoing messages, including replies and forwards.

  1. In a web browser, sign in to Outlook Web App using the URL provided by the person who manages email for your organization. Enter your user name and password, and then click Sign in.

  2. On the nav bar, choose Settings Settings icon > Options.

  3. Under Options, choose Settings > Mail.

  4. Under Email signature, do one of the following:

    • To include your signature at the bottom of all outgoing messages, select the Automatically include my signature on messages I send check box.

    • To exclude your signature from showing at the bottom of all outgoing messages, clear the Automatically include my signature on messages I send check box.

  5. Choose Save.

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