Create an Office 365 Group in the admin center

One of the benefits of Office 365groups is that your organization's users can create, join and remove themselves from Office 365 groups. They can create an Office 365 group from Outlook, People or Calendar, or OneDrive for Business (see Create a group). But occasionally, as the admin, you may need to view, create, delete groups, and add or remove group administrators or members yourself. The Office 365 admin center is the place to do this, and as the global admin, you don't have to be a group member.

You can still create a distribution group, but you'll follow these steps in the Exchange admin center instead.

Migrate a distribution group (distribution list) to an Office 365 group

If you have distribution groups and you want them to get all the features and functionality of Office 365 groups, you can update your distribution groups to Office 365 groups. Check out these topics for more info:

Migrate distribution lists to Office 365 Groups - Admin help

Learn about Office 365 Groups

Create an Office 365 group in the Office 365 admin center

  1. Sign in to Office 365 with your work or school account.

  2. Select the app launcher icon App launcher button and choose Admin.

  3. Choose Groups > Groups in the left navigation pane.

    Office 365 Group in admin center.

  4. Select the Add a group button to create the group and choose what you want to use the group for.

    Create a new Office 365 Group, a new distribution list, or a new security group

    • Office 365 group This option creates an Office 365 group that allows teams to collaborate with group email and a shared workspace.

    • Distribution list This option creates an email address that allows you to send email to all members of the list.

    • Security group This option creates a group that allows you to control access to OneDrive and SharePoint.

  5. Choose Office 365 group.

  6. Enter the Office 365 group name, choose a group email address, add a description, and select your privacy settings and language.

  7. Leave the option Subscribe members On if you want members to receive messages and calendar items in their own inbox in addition to the group mailbox.

    Tip: This is a useful option as messages appear in each member's inbox similar to a distribution list. This reminds them to check the latest group conversation, files, and calendar.

  8. Enter the names of designated group owners who can manage the group and then select their name from the list.

  9. Choose Add to create the Office 365 group.

  10. Next to Members, choose Edit.

  11. Enter the names of the individuals you want to be members of the group and select their name from the list. Alternatively, you can let individuals add themselves or request approval to join later (see Join a group).

  12. Choose Save to update the Office 365 Group.

Important: If you want external users in the group, you'll need to use an Office 365 distribution list instead. You can still create distribution lists in the Office 365 Exchange admin center (learn more).

Edit an Office 365 group in the Office 365 admin center

Follow these steps to manage existing Office 365 Groups.

  1. Sign in to Office 365 with your work or school account.

  2. Select the app launcher icon App launcher button and choose Admin.

  3. Choose Groups > Groups in the left navigation pane.

    Office 365 Group in admin center.

  4. Check the box beside the group you want to edit then update one of the following:

    Edit existing group in admin center.

    • Delete group  Choose this to delete the group from Office 365. The group, its email conversations, calendar, and OneDrive for Business documents will be deleted along with the group. This action cannot be undone if you delete the group.

    • Edit group details  Choose Edit next to Name to update the group name, if needed. This name appears in the address book, on the To: lines in email, as the name of the group in Outlook and OneDrive for Business, and on the Groups page in the admin email address for the group. Update the description to describe the group so members know the purpose of the group. This is also where you can update the privacy settings and whether to subscribe members and allow outside senders.

    • Edit Owners Select Edit next to Owners to add more owners to the group, or select an existing owner's name and choose Remove.

    • Edit Members Select Edit next to Members to add more members to the group, or select an existing member and choose Remove to remove the member from the group.

Repeat these steps for each group you want to update.

These steps apply to Office 365 Enterprise, Office 365 Business Premium and Office 365 Business Essentials administrators who have opted in to First Release. If you're an Office 365 Small business plan, follow these steps to create a group.

  1. Sign in to Office 365 with your work or school account.

  2. Select the app launcher icon App launcher button and choose Admin.

  3. Choose Groups in the left navigation pane.

    Office 365 Group in admin center

  4. Choose the Add custom tile plus button icon to create the group and choose what you want to use the group for.

    Create a new Office 365 Group or a new security group

    • Office 365 group This option will start the Office 365 Groups wizard.

    • Security group This option will start the security group wizard. Enter the security group name and add a description.

  5. Choose Office 365 group, and then select Next to go to the next page.

  6. Enter the Office 365 group name, choose a group email address, add a description, and select your privacy settings and language.

  7. Enter the names of designated group owners who can manage the group and then select their name from the list.

  8. Enter the names of the individuals you want to be members of the group and select their name from the list. Alternatively, you can let individuals add themselves or request approval to join later (see Join a group).

  9. Leave the option Subscribe all members to group messages selected if you want members to receive messages and calendar items in their own inbox in addition to the group mailbox.

    Tip: This is a useful option as messages appear in each member's inbox similar to a distribution list. This reminds them to check the latest group conversation, files, and calendar.

  10. Choose Create and Ok to create the Office 365 Group.

Important: If you want external users in the group, you'll need to use an Office 365 distribution list instead. You can still create distribution lists in the Office 365 Exchange admin center (learn more).

Follow these steps to manage existing Office 365 Groups in the old admin center.

  1. Sign in to Office 365 with your work or school account.

  2. Select the app launcher icon App launcher button and choose Admin.

  3. Choose Groups in the left navigation pane.

    Office 365 Group in admin center

  4. Check the box beside the group you want to edit then update one of the following:

    Edit existing group in admin center.

    • Edit Members and Owners Select this and choose Add Member to add more members to the group or select an existing member and choose Remove from Group.

    • Edit Members and Owners Select this and choose Add Owner to add more owners to the group or select an existing owner's name and choose Remove Owner Status.

    • Delete Group  Choose this to delete the group from Office 365. The group, its email conversations, calendar, and OneDrive for Business documents will be deleted along with the group. This action cannot be undone if you delete the group.

    • Group name  Update the group name if needed. This name appears in the address book, on the To: lines in email, as the name of the group in Outlook and OneDrive for Business, and on the Groups page in the admin email address for the group.

    • Description  Update the description to describe the group so members know the purpose of the group.

Repeat these steps for each group you want to update.

Learn more

Check out Learn about Office 365 groups for more details.

See Also

Office 365 groups - Admin help

Migrate distribution lists to Office 365 Groups - Admin help

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