Create a well-designed signature with a logo

Your image is important, even in a signature. In Outlook, you can do basic formatting of text and add a picture, but it does not let you manipulate these items. To create a signature that leaves a lasting impression, you can create your signature in Word and paste it in to Outlook.

  1. Open Word.

  2. On the Tables tab, under Table Options, click New, and then click and drag across two rows and columns.

    Word Tables tab, Table Options group

  3. Select the top two cells, click the Table Layout tab, and then under Merge, click Merge.

  4. Type your name in the top cell.

  5. To format your name, select the text, and then on the Home tab, under Font, click Increase Font Size  Increase Font Size button and Font Color   Font Color button .

  6. Drag your logo from your desktop in to the lower left cell.

    Tip: If you want to resize the logo, select it and use the sizing handle.

  7. In the lower right cell, type your address and phone number.

    Tip: To make sure that Outlook will not add any additional lines between your address and phone number, press SHIFT + RETURN to move to the next line in the table cell.

  8. To add your company web site, on the Insert menu, click Hyperlink.

  9. In the Link box, type the address for the link, and then in the Display box, type the text that you want to appear in your signature.

  10. Rest the pointer on a column border until Vertical split arrow appears, and then drag the column until the table is the size that you want.

  11. Select the table, and on the Table tab, under Draw Borders, click Borders, and then click None.

    Tables tab, Draw Borders group

  12. Select the table, and then click Copy  Copy button .

  13. Open Outlook.

  14. On the Outlook menu, click Preferences.

  15. Under E-mail, click Signatures  Signatures Preferences button .

  16. Click Add  Add .

    A new signature appears under Signature name with the name Untitled.

  17. Double-click Untitled, and then type a name for the signature. This name does not appear in the signature in your messages; it is only for your reference.

  18. In the right pane, paste the signature that you created in Word.

  19. Close the Signatures dialog box.

See also

Insert a signature into a message

Add a signature automatically to every message

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