Create a list in SharePoint Online

A SharePoint Online list is a collection of data that you can share with site users, co-workers, and team members. You can use a list for tasks such as organizing items, creating calendars and time lines, or to-do lists. Unlike a document library, you don't get a list by default when you first create a SharePoint Online site. It's not difficult to create a list, you just have to make some decisions.

Create a list on a SharePoint Online site

  1. Click Settings Settings icon and then click Site contents.

    Notes: Does your screen look different than the examples here? Your administrator may have classic mode set on the list, or you're using an earlier version of SharePoint. If so, see Add, change, or delete a list or library on a page. If you're a list owner, site owner, or administrator, see Switch the default experience for lists or document libraries from new or classic.

    Some features are currently only available in classic mode. Click Return to classic SharePoint in the bottom, left corner of the page to switch to classic mode. To exit classic mode, close all SharePoint windows, and reopen.

  2. Click + New, and then click List.

    New link clicked with List highlighted
  3. Type a name for the list, and optionally, type a description.

    New list dialog to add name and description

    If you want to create another type of list, such as a task list, calendar, or time line, click App rather than list, then choose the app in the Site Contents screen.

  4. Click Create.

  5. When your list opens, you can click Quick Edit to add the most commonly used columns for your content, or go to List settings to add any type of column.

    List view with QuickEdit highlighted

    See Create or add a column in a SharePoint Online list or library for more info on adding columns.

You can click Settings Settings icon and then List Settings to change properties, delete the list, add permissions, manage columns, and a number of other updates. See Edit a list for more info.

Settings menu with List settings highlighted

Create other types of list apps

SharePoint Online lists can be used for more than a simple list. You can choose from apps such as Links, Calendar, Survey, Issue Tracking, Announcements, and other. Here's how to create other types of lists.

Apps to add screen
  1. Click Settings Settings icon and then click Site contents.

  2. Click + New, and then click App.

    Site Contents New menu with App highlighted
  3. If you don't see the type of list or app you want, type it into the search box and pressing Enter. You'll get a list of all apps that match.

    Apps to add screen

    Here are some of the list types you can search for

    • Calendar

    • Links

    • Announcements

    • Contacts

    • Promoted Links

    • Tasks

    • Issue Tracking

    • Custom List

    • Survey

    For this example, we used calendar and chose the built-in calendar app for SharePoint Online. You may see other calendars that have been built within your company or offered by a third party.

  4. Type a name or title for the app you chose, such as Event calendar, July tasks, or Company Contacts.

  5. SharePoint Online returns you to the Site contents page. Find the app you just created in the Site contents list and open it. SharePoint Online creates a default version of the app, calendar, task list, or whatever app you created.

    Example of a calendar list app.

    You can start entering data using +new task, edit this list, Add, or whatever way the specific app provides to add data.

    Note: Some list based apps will display only in Classic SharePoint mode.

Depending on the type of app you choose, you can change the app's settings using List Settings or the List tab and ribbon at the top of the page. See Edit list settings in SharePoint Online for more information on settings.

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Updated October 31, 2016

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