Create a list in SharePoint

Create SharePoint lists to keep track of information, including titles, descriptions, people and dates.

Lists are shared with the other members and visitors of a site. Visitors can view lists and list items and they cannot create or edit lists or list items.

Tip: Check out these YouTube videos from SharePoint community experts to learn more about data and lists!

Create a list on a SharePoint Online or SharePoint Server 2019 site

  1. Click Settings Settings icon and then click Site contents.

  2. Click + New, and then click List.

    New link clicked with List highlighted
  3. Type a Name for the list, and optionally, type a Description.

    The name appears at the top of the list and can show in site navigation to help others find it.

  4. Click Create.

  5. When your list opens, you can click + or + Add column to add room for more types of information to the list.

    For more info on adding columns, see Create a column in a SharePoint list or library .

You can click Settings  Settings icon and then List Settings to change properties, delete the list, add permissions, manage columns, and a number of other updates. See Edit a list for more info.

Settings menu with List settings highlighted

SharePoint Online and SharePoint Server 2019 lists can be used for more than a simple list. You can choose from list templates such as Links, Calendar, Survey, Issue Tracking, Announcements, and other. Here's how to create other types of lists.

Apps to add screen
  1. Click Settings  Settings icon and then click Site contents.

  2. Click + New, and then click App.

    Site Contents New menu with App highlighted
  3. If you don't see the type of list template or app you want, type it into the search box and pressing Enter. You'll get a list of all list templates that match.

    Apps to add screen

    Here are some of the list types you can search for

    • Calendar

    • Links

    • Announcements

    • Contacts

    • Promoted Links

    • Tasks

    • Issue Tracking

    • Custom List

    • Survey

    For this example, we used calendar and chose the built-in calendar app for SharePoint. You may see other calendars that have been built within your company or offered by a third party.

  4. Type a Name for the app you chose, such as Event calendar, July tasks, or Company Contacts.

    The name appears at the top of the list in most views, becomes part of the web address for the list page, and appears in site navigation to help users find the list. You can change the name of a list, but the web address will remain the same.

  5. SharePoint returns you to the Site contents page. Find the app you just created in the Site contents list and open it. SharePoint creates a default version of the app, calendar, task list, or whatever app you created.

    Example of a calendar list app.

    You can start entering data using +new task, edit this list, Add, or whatever way the specific app provides to add data.

    Note: Some list based apps will display only in Classic SharePoint mode.

Depending on the type of app you choose, you can change the app's settings using List Settings or the List tab and ribbon at the top of the page. See Edit list settings in SharePoint Online for more information on settings.

Create a list in SharePoint Server 2016 or SharePoint Server 2013

  1. Click Settings Settings icon and then click Add an app.

    Add an application (list, library)
  2. Type the type of list template you want (custom, task, calendar, etc.) into the search box, and click Search Search box magnifying glass icon .

    Search for a calendar list with build-in calendar highlighted
  3. Click the List template app you want use.

    Apps to add screen
  4. Type in a Name (required).

    The name appears at the top of the list in most views, becomes part of the web address for the list page, and appears in site navigation to help users find the list. You can change the name of a list, but the web address will remain the same.

    You can also click Advanced Options. Advanced Options lets you put an optional Description and additional information, depending on the particular list app.

    New app screen with fields filled in
  5. Click OK.

Add a list to a page in SharePoint Server 2016 or SharePoint Server 2013

  1. On the page that you want to add the list or library, click Page and then click Edit. If you don't see the Page tab, click settings Office 365 Settings button , and then click Edit Page.

    Edit the Page

    Note: If the Edit command is disabled or doesn’t appear, you might not have permission to edit the page.

  2. Click the place on the page where you want to display the list or library, and click Insert and then click App Part.

  3. Select the App Part for the list or library and then click Add. You should see any lists you created in Add apps.

  4. When you’re finished editing the page, click the Page tab, and click Save. In some cases, you have the option to Save as Draft or Save and Publish.

Important: Some pages can't be edited, such as the Site Contents page.

Here’s an example of a list that was added to a page by using the previous steps.

List on a page

Minimize or restore a list or library on a SharePoint Server 2016 or SharePoint Server 2013 page

  1. On the page where you want to minimize or restore the list or library, click Page and then click Edit.

    Edit the Page

  2. Point to the list or library, click the down arrow, click Minimize or Restore depending on the current position of the list or library and then click OK.

    Click the settings down arrow, then click Minimize
  3. When you’re finished editing the page, click Save. In some cases, you have the option to Save as Draft or Save and Publish.

Create a list in SharePoint Server 2010

You can create a list that you can later use in your pages. SharePoint Server 2010 includes many kinds of list templates, such as calendar, survey, and tasks.

  1. Click Site Actions Site Actions Menu , click View All Site Content, and then click Create Create Button .

    Note: A SharePoint site can be significantly modified. If you cannot locate an option, such as a command, button, or link, contact your administrator.

  2. Click one of the categories, such as Communications or Tracking and choose from there.

    Click a category and select the list app you want

    You can also enter the type of list template that you want to create in the Search Installed Items box, such as Contacts or Calendar and click Search Search box magnifying glass icon .

  3. Type the Name for the list. Name is required.

    The name appears at the top of the list in most views, becomes part of the web address for the list page, and appears in site navigation to help users find the list. You can change the name of a list, but the web address will remain the same.

  4. Optionally you can click Advanced Options, and type the Description for the list and set other options. .

    The description appears underneath the name in most views. Some kinds of lists can receive content by e-mail. If you plan to enable the list to receive content by e-mail, you can add the e-mail address of the list to its description so that people can easily find the e-mail address. You can change the description for a list.

  5. To add a link to the Quick Launch panel, verify that Yes is selected in the Navigation section.

  6. If there is an E-mail section, your administrator has enabled lists on your site to receive content by e-mail. To enable people to add content to this list by sending e-mail, click Yes under Enable this list to receive e-mail. Then, in the Email address box, type the first part of the address that you want people to use for the list. This option is not available for all kinds of list.

  7. Fill in any other options, such as specifying whether a calendar works as a group calendar in the Calendar app.

  8. Click Create.

Create a list on a page in SharePoint Server 2010

With SharePoint Server 2010 you can create lists from the pages that you are editing. This helps you more efficiently and effectively create the pages and the lists that you need.

  1. From a page, click the Edit tab, and then click the Edit command.

    Edit command of the Page tab

    Note: If the edit command is disabled, you may not have the permissions to edit the page, contact your administrator.

  2. Click on the page where you want to add a new list, click the Insert tab, and then click New List.

    Insert new list on a page

    Note: If you don't see the Edit tab or New List is disabled, you may not have the permissions that are needed to create a list; contact your administrator.

  3. In the Create List dialog, type the List Tile, select the type of list that you want to create, and then click OK.

    Type a name and select a template for a list

Create a custom list in SharePoint Server 2010

Creating a custom list resembles creating lists from a template, except that the custom list is created with only three columns: Title, Created By, and Modified By. After you create a custom list, you can add columns and make other changes to the list to meet your needs.

  1. Click Site Actions Site Actions Menu , click View All Site Content, and then click Create Create Button .

    Note: A SharePoint site can be significantly modified. If you cannot locate an option, such as a command, button, or link, contact your administrator.

  2. Under Custom Lists, click Custom List or Custom List in Datasheet View.

    Notes: 

    • Use custom list when you primarily want to use a form to enter and view data in the list.

    • Use custom list in datasheet view when you primarily want to use a grid, similar to a spreadsheet, to enter and view data in the list. This is helpful when you have several items to update at the same time.

    • You can change how you enter and display data in a list after a list is created.

  3. Type the Name for the list. Name is required.

    The name appears at the top of the list in most views, becomes part of the web address for the list page, and appears in site navigation to help users find the list. You can change the name of a list, but the web address will remain the same.

  4. Type the Description for the list. Description is optional.

    The description appears underneath the name in most views. Some kinds of lists can receive content by e-mail. If you plan to enable the list to receive content by e-mail, you can add the e-mail address of the list to its description so that people can easily find the e-mail address. You can change the description for a list.

  5. To add a link to the Quick Launch, verify that Yes is selected in the Navigation section.

  6. If there is an E-mail section, your administrator has enabled lists on your site to receive content by e-mail. To enable people to add content to this list by sending e-mail, click Yes under Enable this list to receive e-mail. Then, in the Email address box, type the first part of the address that you want people to use for the list. This option is not available for all kinds of list.

  7. Click Create.

Add a list to a page in SharePoint Server 2010

  1. On the page that you want to add the list or library, click Page and then click Edit. If you don't see the Page tab, click Settings Office 365 Settings button , and then click Edit Page.

    Edit the Page

    Note: If the Edit command is disabled or doesn’t appear, you probably don’t have permission to edit the page.

  2. Click the place on the page where you want to display the list or library, and click Insert and then click App Part.

  3. Select the App Part for the list or library and then click Add.

  4. When you’re finished editing the page, click Save. In some cases, you have the option to Save as Draft or Save and Publish.

Here’s an example of a list that was added to a page by using the previous steps.

List on a page

To find out which version of SharePoint you're using, see Which version of SharePoint am I using?.

Want to do the same with Libraries?

To create a library, see Create a document library in SharePoint

Next steps with Lists

Columns Configure what type of information a list holds by adding and deleting columns. For more info, see Create a column in a SharePoint list or library.

Views Change how a list is displayed by creating views. For more info, see Create, change, or delete a view of a list or library.

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