Copy an item to another folder

Just as a file cabinet contains folders to help you organize your documents, Outlook gives you a similar way to save and organize email messages. Copying messages between folders can be accomplished by three methods.

  • Copy using drag and drop

  • Copy using the Copy to Folder option

  • Copy using the clipboard

Tip: When you copy a message, the message remains in the original folder and a duplicate is saved in the destination folder.

To copy multiple messages, do the following first:

  • To select adjacent messages, click the first message, and then hold down Shift and click the last message. All messages in the list between the first and last message you clicked are selected.

  • To select nonadjacent messages, click the first message, and then hold down Ctrl and click additional items.

Copy using drag and drop

  1. Select the item you want to move.

  2. Drag to the destination folder, and then release the mouse button.

    Note:  If the folder you want to copy the message to does not appear because it is in a collapsed folder, hover the mouse pointer over the collapsed folder icon and the subfolders will appear. Repeat this as necessary until the folder you want appears.

Copy using the Copy to Folder option

  1. Select the item you want to move.

  2. On the Home tab, click Move > Copy to Folder.

  3. In the Copy Items box, click the folder where you want a copy of the message saved, and then click OK.

    Note: If you want to create a new folder, in the Copy Items dialog box click New.

Copy using the clipboard

  1. Select the item you want to move.

  2. Right-click and select Copy.

    Alternatively, you can use the keyboard shortcut: to copy the item, click Ctrl+C.

  3. Navigate to the folder where you want to save the copy, and then click Ctrl+V.

Copy using drag and drop

  1. Select the item you want to move.

  2. Drag to the destination folder, and then release the mouse button.

    Note:  If the folder you want to copy the message to does not appear because it is in a collapsed folder, hover the mouse pointer over the collapsed folder icon and the subfolders will appear. Repeat this as necessary until the folder you want appears.

Copy using the Copy to Folder option

  1. Select the item you want to move.

  2. On the Edit menu, click Copy to Folder.

  3. In the Copy Items box, click the folder where you want a copy of the message saved, and then click OK.

    Note: If you want to create a new folder, in the Copy Items dialog box click New.

Copy using the clipboard

  1. Select the item you want to move.

  2. On the Edit menu, click Copy.

    Alternatively, you can use the keyboard shortcut: to copy the item, click Ctrl+C.

  3. Navigate to the folder where you want to save the copy, and then on the Edit menu, click Paste.

    Alternatively, you can use the keyboard shortcut: to paste the item, click Ctrl+V.

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