Compare permission sets

As a site collection administrator, you can compare the permissions of a site or list against its parent. By comparing these two sets of permissions, you can check whether permissions inheritance is broken between a site or list and its parent in the site collection. Note that you cannot compare the permissions of a list item against its parent.

Note: To use this feature, the server administrator must first install the SharePoint Administrator Toolkit. Find links to download the Toolkit in the See Also section.

In this topic

About the feature

Compare permission sets

Toolbar options

About the feature

The Compare Permissions Sets tree menu makes it easy to identify a site or list that has broken inheritance from its parent. The tree menu displays sites, subsites and lists inside sites within a site collection. See the following illustration.

Compare Permission Sets tree menu

A star icon Star icon next to a list or site indicates that it has broken inheritance from its parent.

Note: The tree view does not show list items that break inheritance from its parent.

1. Indicates that the Tasks list has broken inheritance from its parent Subsite1.

2. Indicates that a site Subsite2 has broken inheritance from its parent SiteCollection1.

3. Indicates that the Tasks list has broken inheritance from its parent Subsite2.

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Compare permission sets

To compare permission sets, do the following:

  1. Browse to the site that you are interested in.

  2. On the Site Actions menu, click Site Settings.

  3. On the Site Settings page, under Users and Permissions, click Compare Permissions Sets.

  4. Select an item in the Site Permissions tree view to compare its permission set against the parent.

    The comparison results indicate if any users or groups were added to or removed from a site or list, or if the users or groups share permissions with the parent. See the following illustration.

    Permissions comparison results

    For more information on the different headings that appear in the comparison results, refer to the following table:

    Note: The headings that appear in the comparison results for a site or list may vary depending on whether any users, groups, or permission levels were modified in the site or list. For example, if no users have been added to a site, the heading Compared with the parent, these users have been added to the selected item will not be displayed in the comparison results for that site.

If this heading appears

This means

Compared with the parent, these users have the same right

Users and groups have the same permissions in the selected item as the parent.

Compared with the parent, these users have been added to the selected item

Users or groups were added to the site or list but not the parent.

Compared with the parent, these users have been removed from the selected item

Users or groups were recently removed from the site or list but not from the parent.

Compared with the parent, these users have different permissions or rights on the selected item

If a site or list breaks inheritance and uses unique permissions, this section displays the users and groups along with the unique permissions. If you have changed permissions in a permission level, the Compare link appears in the Permissions and Parent Permissions columns. Clicking Compare displays the difference in permissions between the custom permission and the parent permission.

Refer to the following illustration to view the permissions for the Contribute permission level for a parent site and the same permission level customized for a subsite.

Compare Rights dialog box

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Toolbar options

The toolbar that appears on top of the comparison results enables you to perform tasks such as run reports of sites or lists that break inheritance in a site collection, check a user or group's permissions in a site, inherit parent permissions for a site or list, or notify site owners about broken sites and lists.

The options that you see on the toolbar may vary depending on whether the selected item in the tree menu inherits permissions from the parent or breaks inheritance.

When the selected item in the tree menu inherits permissions from its parent, the toolbar looks like this.

Toolbar appearance when an item inherits permissions from parent

When the selected item in the tree menu has broken inheritance from its parent, the toolbar looks like this.

Appearance of the toolbar when the selected item does not inherit permissions from its parent

For more information on the toolbar options, see the following table.

Option

Description

Export Inheritance Report

An inheritance report gives details of objects such as sites, lists, or items that break inheritance within a site collection.

Click this option to run reports to identify objects that break inheritances from their parents in a site collection.

For more information, see the topic Run broken inheritance reports.

Check Permissions

Click this option to check permissions that a user or a group has to a site or list selected in the tree menu.

For more information, see the topic Check effective permissions for a user or group.

The following options appear only when the selected item in the tree menu has broken inheritance from its parent.

Inherit Permissions

Click Inherit Permissions if you want the selected item in the tree menu to inherit permissions from its parent. Click OK in the dialog box that tells you that you are about to inherit permissions from the parent.

Notify Content Owner

Click Notify Content Owner if you want to let a site owner know that a site or list doesn't inherit permissions from its parent. In the e-mail message window that appears, review the e-mail message and make any necessary changes, enter the site owner's e-mail address in the To field, and then click Send.

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