Change the way that you View Contacts

With Office Communicator 2007 R2, you can switch between four different views in the Contact List, and you can sort the contacts by availability and display name. You can also hide and show a list of your most recent contacts, your Delegates, or your team-call group.

In this topic

What views are available in the Office Communicator window?

Select a view

Customize views

How contacts are sorted in the Contact List

What views are available in the Office Communicator window?

Office Communicator 2007 R2 provides the following views:

View

Purpose

Contact List

This view is the default view that you see when you start Office Communicator.

Access Levels

This view shows contacts grouped by access levels. Access levels are permission levels that you assign to contacts to determine their access to your presence information.

Access Levels Management

This view enables you to make bulk changes to access levels for contacts inside and outside your company.

Tagged Contacts

This view groups contacts that you have tagged. When you tag a contact, you indicate that you want to receive an alert from Communicator when that contact's status changes.

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Select a view

  • In the Office Communicator window, click the Change the way you view your contacts button, and then select a view option.

To select the Access Levels Management view

  • In the Office Communicator title bar, click the Menu button, click View, and then click Access Levels Management.

    Note: The Access Levels Management view is not accessible from the Change the way you view your contacts button.

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Customize views

You can customize the Contact List view as follows:

  • Show Friendly Name.     In the Office Communicator title bar, click the Menu button, click View, and then select Show Friendly Name.

  • Group Contacts by Availability.     In the Office Communicator window, click the Change the way you view your Contacts button, ensure that the Contact List view is selected, and then click Sort Contacts by Availability.

  • Group Contacts by Display Name.     In the Office Communicator window, click the Change the way you view your contacts button. Any view can be selected. Click Sort Contacts by Display Name.

  • Most Recent Contacts Group.     In the Office Communicator window, click the Change the way you view your contacts button, ensure the Contact List view is selected, and then click Show Recent Contacts to hide or show a list of your most recent contacts.

  • Delegates.     In the Office Communicator window, click the Change the way you view your contacts button, ensure the Contact List view is selected, and then click Show Delegates to hide or show a list of the delegates you have set up in your call forwarding settings.

  • Team-Call Group.     In the Office Communicator window, click the Change the way you view your contacts button, ensure the Contact List view is selected, and then click Show Team-Call Group to hide or show a list of the members of the team-call group you have set up in your call-forwarding settings.

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How contacts are sorted in the Contact List

By default, Communicator sorts contacts in each group in the Contact List first by availability, and then alphabetically. Available contacts (those that can be contacted) have either the Available or Busy presence status. The Recent Contacts group is an exception, and sorts contacts top-to-bottom according to those contacts with whom you’ve most recently communicated. To change the way that contacts are sorted in the Contact List, select the Change View button in the Communicator window, and then select Sort Contacts by Availability. This option moves contacts with Away, Unavailable, and Unknown status into groups, leaves contacts with Busy or Available status in their groups, and then sorts the contacts alphabetically.

In any view, you can sort contacts alphabetically by display name. Select the Change View button in the Communicator window, and then select Sort Contacts by Display Name. This option sorts contacts alphabetically within the displayed groups.

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