Can I add a signature in Word Online?

While Word Online has no command for inserting your signature, you can scan your signature and store it as a picture you insert in the document.

Create and insert a handwritten signature

You need a scanner to do this.

  1. Write your signature on a piece of paper.

  2. Scan the page and save it on your computer in a common file format: BMP, GIF, JPG, or PNG.

    For information on how to use your scanner, use the manufacturer’s manual or website.

  3. Open the file and crop the image in a photo editing program.

  4. Save the cropped image to a file, and remember its location.

  5. To add the signature to a document in Word Online, click Edit Document > Edit in Word Online.

    Image of Edit in Word Online command
  6. Click in the document to place the cursor where you want your signature to appear.

  7. Click Insert > Picture.

    Click Pictures on the Insert tab to add a picture from files on your computer.
  8. Navigate to the location of your image file, select it, and then click Open.

If you already own the Word desktop application, you can use it to do more with signatures. If not, you can try or buy the latest version of Office now.

We make frequent updates to Word Online. To get the latest feature announcements, visit the Office Online blog.

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