Broadcast a live event in Yammer using Teams

Ready to create a Yammer live event using Teams? You can have up to ten presenters and producers, including you. This type of event is designed for when presenters use Teams to video themselves from their own computers.

Tip: Schedule the event now so you have time to promote it. Then, set up a test event to make sure everyone involved knows what to do during the actual event.

Step 1: Schedule your live event produced in Teams

  1. In Yammer, go to the group in which you want to host the event.

  2. Under Group Actions, select Create a Live Event.

    Group actions menu showing Create a Live Event

    Note: If you don't see a Create a Live Event link, your network, account, or group doesn't meet the requirements listed in Organize a live event in Yammer. Please contact your IT admin for help.

  3. Select Microsoft Teams, and then click Next.

    Yammer live event showing Teams as the production tool
  4. Fill in the title, location, start and end times, and details for the event.

    Note: If the meeting is just online, leave the Location empty.

    Yammer live event invite
  5. In the Invite people to your event group box, add the names of people in your event group—the people who will be producing, presenting, and moderating the event.

    For more information about roles, see Teams event group roles.

  6. In the Organizer section, select your role as Producer or Presenter.

  7. Click Next.

  8. Select your options:

    Options for new live event produced in team
    • Recording available to producers and presenters: A recording is available on the event page for producers and presenters to view for 180 days after the event is over.

      Recording available to attendees: A recording is available on the event page for attendees to view for 180 days after the event is over.

    • Captions: Select whether you want captions available after the event, the language that will be spoken during the video, and up to 6 languages in which to automatically translate the captions.

    • Attendee engagement report

    • Support URL: You can enter a URL for contacting support in your organization. This will be displayed on the live event page.

  9. Click Schedule. You'll see the following page:

    From the Teams page for a live event, you can get the URLs to advertise the event

  10. Invite others to attend your live event by sharing the attendee link.

    • From within this page in Teams, click Get attendee link and copy the links to share in Yammer, Teams, Stream, and Outlook.

  11. Once you're done scheduling the event, click Close.

    • After you close the event, you can return to the Teams calendar to change the event information. To find the event in Teams, click the Teams calendar, click the link for the event, and then click Edit.

      Teams page for editing an already scheduled live event

Step 2: Share this event with attendees

Invite others to attend your live event by sharing the attendee link.

  • From within the event page in Teams, click Get attendee link and copy the links.

  • Share the links Yammer, Teams, Stream, calendar invites, and Outlook, wherever people in your organization are likely to see them. Consider sending out reminders with the links right before the event.

Step 3: Broadcast your live event

To produce your event in Teams, follow the step-by-step instructions in Produce your live event.

Step 4: Follow up afterwards

People may go to your live event page in Yammer after the live event is done.

  • Be sure to monitor the discussion and answer all questions you promised to follow up on.

  • Share links to the event so that people who missed it can watch the video.

Roles in Yammer live events produced with Teams

There are four roles used in Teams and Yammer, each with different permissions. In addition, there are functional roles in your organization that should be assigned as needed.

Live event roles in Teams and Yammer

  • Organizer: The person producing the event.

    • Produce the event (configure the event stream)

    • Cancel the event

    • Edit the event

    • Share the event with others

  • Producer: The people who are coordinating the event.

    • Produce the event (configure the event stream)

    • Share the event with others

  • You can have up to 10 presenters at a time.

  • Presenters: The people who are presenting during the event.

    • Produce the event (configure the event stream)

    • Share the event with others

  • You can have up to 10 presenters at a time.

  • Attendees: Everyone attending the event, either before, during, or after the broadcast.

    • Participate! Comment, ask questions, or answer questions.

    • Stay organized. Follow a post or bookmark specific questions or comments you want to follow-up on.

    • Share the event with others by sending a link to it.

Additional responsibilities

  • Moderator: The moderator is responsible for monitoring and responding to posts from attendees.

    Tip: This task is best done by someone with the Yammer group admin role. A group admin can mark the best answer for questions and delete posts that violate company policy.

    Tasks may include:

    • Adding comments, questions, polls or behind the scenes pictures before the event to stimulate engagement.

    • Responding to posts as needed. Acknowledging questions that need follow-up.

    • Deleting posts that violate company policy.

    • Commenting, asking questions, or adding polls that stimulate discussion.

    • Organizing the posts by tagging a post with a #topic.

    • Mark the best answer to questions posed in the group.

    • Helping the presenter manage time.

    Keep your team organized

    • For a large team, it can be helpful to have a private Yammer or Teams group to communicate about the event before, during, and after it.

    • Be sure to have a conversation in advance about who does what, including who handles problems that may occur such as a presenter talking too long or inappropriate posts.

For more information about how to organize your event for best engagement, see the Yammer live event step-by-step playbook.

See Also

Yammer live event FAQ

Organize a live event in Yammer

Yammer live event step-by-step playbook

download templates

Attend a live event in Yammer

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